CLARION HOSPITAL
Job Title: Receiving/Stock/Printing Clerk FLSA Status: Non-Exempt
Department: Purchasing Job Code: 1034
Position Summary
To receive, inspect, verify, reject, deliver, and store supplies and equipment ordered by the hospital and provide all in-house forms printing.
Essential Functions
Oversees the shipping and receiving segments of the purchasing and distribution process.
Receives all materials delivered to the facility by various vendors.
Checks all documents for accuracy prior to the processing of packing slips, etc.
Processes all necessary documentation (electronically and manually), such as packing slips, bills of lading and receiving reports so that payments can be authorized.
Prepares all items for return shipment and coordinates this process with the user department and purchasing.
Fills storeroom requisitions by obtaining appropriate materials.
Delivers supplies and equipment to the user departments in an efficient and timely manner.
Maintains a neat, clean work environment and utilizes good storage and distribution techniques, to include proper location, rotation, identification, documentation, and organization.
Notifies the purchasing office when designated supply levels reach reorder points or critically low level.
Properly handles and stores sterile supplies to maintain sterility.
Sets delivery assignments for various departments to ensure that the proper quantity of materials is delivered at the proper time.
Maintains all equipment utilized in transporting materials in a manner that ensures reliable and safe operation.
Maintains forms in the master control file.
Responsible for printing and padding all in-house forms for inventory and single department use.
Maintains all equipment utilized for printing and copying in a manner that ensures reliable and safe operation, i.e., copying machines, printing press, paper cutter, jogger, and paper drill machines.
Maintains records on machine utilization and maintenance.
Maintains adequate supplies in the Print Shop area of the storeroom.
Helps to complete tasks in the materials function that are not within his/her job description. Renders self to be available when responsibilities have been met to assist in areas that may require assistance within the materials function.
Attends all department meetings.
Performs any duties as assigned by the Materials Management Director.
Agrees to comply with the Corporate Compliance Policy and all laws, rules, regulations, and standards of conduct relating to the position and has a duty to report any suspected violations of the law or the standards of conduct to his or her immediate supervisor, the Compliance Officer, or the Chief Executive Officer.
Receives all materials delivered to the facility by various vendors.
Coordinates all product returns with various vendors and the Receiver.
Checks all documents for accuracy prior to the processing of packing slips, etc.
Properly disburse supplies and equipment to various locations in the storeroom and to user departments in an efficient and timely manner.
Maintains all areas of materials storage in a neat and organized manner.
Restock utilizing proper rotation, organization, identification, documentation, and location of stock items.
Prepares items for return shipment in conjunction with the user department and Purchasing, including proper packaging and completion of the appropriate carrier’s shipping documents.
Reviews and checks for accuracy, specification, and need and processes all approved orders and requisitions.
Places all orders with distributors utilizing phone or automatic order entry.
Interfaces directly with Accounts Payable in instances where price discrepancies exist between the purchase order and invoice. Approves short payments to vendors for the invoiced price.
Reports all major or consistent price discrepancies to the Director of Materials Management.
Communicates with the departments in relation to requisitions and orders that are in progress.
Demonstrates good analytical skills necessary in evaluating proposals and determining, economical order quantities, reorder points, and stocking levels.
Reviews and expedites backorders.
Demonstrates sound decision making skills and the ability to resolve issues relating to the procurement process in a manner that promotes prudent purchasing decisions and customer satisfaction.
Processes paper flow according to proper procedure in the most time efficient manner.
Requires minimal supervision in performance of job duties; is a self-starter.
Prioritizes responsibilities to ensure completion of duties.
Maintains an accurate filing system for purchase orders and requisitions.
Processes all traveling requisitions according to proper procedures.
Updates, catalogs, price lists, and product vendor files as needed.
Combines all orders by vendor to ensure that orders are placed in the most efficient manner.
Makes corrections, deletions, and adjustments to the suggested orders submitted by hospital staff.
Helps to complete tasks in the Materials Management Department that are not within the job description.
Renders self available, when responsibilities have been met, to assist in areas that may require assistance within the Materials Management Department.
Attends all department meetings.
Performs additional tasks as assigned by the Materials Management Director. Administers approved policy and provides direction necessary to ensure effective and efficient procurement services.
Agrees to comply with the Corporate Compliance Policy and all laws, rules, regulations, and standards of conduct relating to the position and has a duty to report any suspected violations of the law or the standards of conduct to his or her immediate supervisor, the Compliance Officer, or the Chief Executive Officer.
Reporting Relationships
Reports to: Materials Management Director
Supervises: None
Qualifications
High school diploma or equivalent is required. Able to communicate effectively in English, both verbally and in writing. Additional languages preferred. Basic computer knowledge. Interpersonal ability necessary to interact with department heads, subordinates, and vendors. Basic computer knowledge. Interpersonal ability necessary to interact with department heads, subordinates and vendors. Lifting, pulling and pushing supply carts. Customer service skills. Inventory and computer experience preferable. Previously used scanner technology preferred. Previous experience stocking shelves and operating a pallet jack preferred.
Working Conditions
Subject to frequent interruptions, and frequent heightened demands from internal customers for purchasing services. See Description of Physical Demands attached. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care.
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