Project Coordinator Jobs

Trofholz Technologies, Inc. is searching for a Project Coordinator who is a positive and team-oriented professional with a desire to develop and increase their capabilities within the security industry. This is an exceptional opportunity for the right candidate who wants to advance their career by securing critical infrastructures of national significance with a proven industry leader, with a 20-year history of performance excellence!

The Project Coordinator is responsible for creating and maintaining project information relating to contractual requirements and costs for submittal to the Program/Project Manager for review and approval. Responsibilities also consist of providing customer service and administrative assistance to the Operations department. This will include but is not limited to setting up or modifying the project billing information in accordance with contracts, transferring WIP between tasks, invoicing, and closing project tasks.

Roles and Responsibilities:

• Prepares PO request for subcontractors, enter POs in appropriate systems and issue for approvals in Accordance with Procurement Plans, Track Materials & Update PO Tracker
• Serve as back-up Operations Administrator
• Track all vehicle maintenance and registration for region vehicle fleet.
• Enter Project Budget & Plan into Financial System, per the BOE
• Track and Save All Product Info Collected During Installation
• Properly Track/Report on Project Deliverables
• Assist with Coordinating & Formatting Docs for Kick-Off Mtgs
• Track the Collection of As-Built Drawings from Lead Install Tech
• Schedule site visits, Prebid’s and or site surveys to assist DE&E providing detailed information as a report back to DE&E
• Other duties as assigned
• Update Warranty Tracker Monthly and Process Warranty Closeout Form with PM
• Update Budgets, Raids Checklist, Project Schedules, and RM Schedule per PM Instructions
• Coordinate with contracts to facilitate NDA and subcontract agreements.
• Assist with Paperwork for Change Orders & Mods
• Assist DE&E and PM with quotes and pricing as needed
• Assist in Recruiting/On-Boarding, Training, Off-Boarding, and coordinating Background Investigations
• Works closely with assigned project teams on all assigned projects to satisfy administrative requirements
• Process/Track Equipment & Material RMAs
• Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required and attends assigned handoff meetings with DE&E
• Track Quality Plans, QC Inspections, prepares QC report and assembles QC documentation
• Enter POs in System Immediately and Accurately in Accordance with Procurement Plans
• Ensure All Projects assigned to you meet the Contractual Deliverable Due Dates
• Facilitate & Capture meeting minutes for all project meetings.
• Track and coordinate RFI's provided by PM and file in project folders
• Understand Project Contracts and SOWs
• Complete New Vendor Add Form as needed
• Ensure that all client project billing and invoices are submitted to finance
• Understand and follow Delivery & Close-Out Processes
• Act as Liaison for Customer Management/Satisfaction
• Safeguard and keep all project-related materials/tools organized in warehouse and/or at project sites and follow all check in/out procedures.
• File Safety Plans & Safety Inspection

Requirements:

• Advanced MS Office Suite Skills
• 3 years of administrative support experience and functions
• High attention to detail
• Ability to effectively support greater than 3 million in backlog at a time
• Strong analytical and problem solving
• Ability to read, write, and speak English
• Strong organizational skills, including multitasking and time management.
• Effective written and verbal communication skills
• 2 years of previous project coordination experience and functions
• Previous hands-on experience working in a project team environment and knowledge of project implementation is preferred
• Ability to adapt to a fast-paced, dynamic work environment.
• Purchasing and procurement policies and procedures
• Knowledge of invoice formats and requirements for documentation for expense reimbursements
• Excellent planning skills and presentation skills
• Associate degree or equivalent combination of education and experience

Preferred:

• Previous experience working with federal government agencies

About the Company:

Trofholz Technologies is an award-winning, forward-thinking company offering excellent career opportunities in an industry that is expected to nearly double in the next five years. Expand with us! Building a career with Trofholz means joining a team of upbeat, resourceful, and talented professionals driven by the purposeful work of securing commercial and government facilities with national significance.

We are inspired by the principles of our “QCCI Team Creed” which values quality, commitment, creativity, integrity, and teamwork. Trofholz strives for quality in all our work; from the direct interaction with our clients while implementing thoughtful solutions, to the professional development of our employees, and internal employee appreciation events. We offer competitive salary and benefits packages combined with a constructive team culture, where employees are valued for their unique contributions to the success of our work!

Trofholz offers comprehensive benefit plans which include:

• 11 Paid holidays a year
• Dental PPO with a national network of participating dentists
• Life and AD&D Insurance
• Medical plan with a national network and HSA option
• Flexible Spending Accounts
• Personal Time Off (PTO)
• Employer Matched 401(k)

Be More, Do More with Trofholz!

Trofholz is an equal opportunity/affirmative action employer, and we E-Verify. All offers of employment at Trofholz are contingent upon clear results of a thorough background check and drug screen.

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