Project Associate Jobs

Join Egan Company as a Project Associate in our Industrial Controls group. As a Project Associate you'll provide administrative and project support for the Industrial Controls team, including supporting Group Managers, Field Leaders, Project Managers, Engineers, and provide back-up administrative support for other areas in the office when needed.

Responsibilities

The basic responsibilities of the Project Associate include but are not limited to the following:

• Assist with loading project plans into Plan Grid.
• Print plans as requested by project managers, engineers and field leaders.
• Order bid bonds, performance, and payment bonds.
• Perform additional duties and assignments as requested/needed.
• Run reports, including job labor and job status reports.
• Manage Twins, Wild and Vikings ticket tracking and forwarding.
• Complete pre-qualification reports for contractors.
• Provide support for project kick-offs, V-Model and close-out.
• Support field leaders with requests.
• Compose and edit letters, memos, reports, presentations and procedures.
• Assist with travel arrangements, when needed.
• Provide backup for other Project Associates (during vacations, time off requests, etc.).
• Credit card purchases of materials.
• Assist in material purchasing and supply chain management.
• Handle education classes and training programs specific to the Industrial Controls group, which includes but is not limited to; helping setup classes, submitting and tracking registrations for attendees.
• Provide assistance, when requested, with assembling O&M manuals and IR Scan reports.
• Company profile/qualification requests - completing the information that is available and requesting any other information from departments that can complete it (Safety, Financial, etc.).
• Provide assistance with billing; may require working with Accounts Receivable/Billing to ensure all revenue is accurate.
• Create proposal letters, and panel schedules using Microsoft Word or Google Docs and subcontract agreements as needed.
• Schedule and coordinate group meetings.
• Assist in getting RMAs from vendors and assist with material returns.
• Order certificates of insurance.
• Assist with managing subcontractor document compliance.
• Plan and coordinate group events - happy hour planning, food and beverage orders when requested.
• Manage filing system.
• Provide administrative and project support to the Industrial Controls group teams by assisting with day-to-day tasks (i.e. meeting minutes, construction drawings, amendments, supply requisitions, RFI’s, submittals, etc.) as directed.

Qualifications

• Highly organized multi-tasker who works well in a fast-paced environment.
• Positive, upbeat attitude.
• Able to work independently and as part of a team.
• Strong focus on providing exemplary customer service.
• Proactive & self-starter.
• Previous contractor/construction industry experience preferred.
• Proficient computer skills including Microsoft Office and/or Google Suite (Word, Excel and/or Google Docs, Google Sheets).
• Excellent problem-solving skills and creative mind with an ability to suggest improvements.
• Strong work ethic, flexible, willingness to learn new things.
• Excellent time management skills and the ability to prioritize work.
• Ability to communicate effectively and partner with all levels of internal and external customers.
• A high degree of resourcefulness.
• Strong sense of responsibility and attention to detail.
• Excellent written and verbal communication skills.

Working Conditions

• Must be able to stand or sit for extended periods of time.

OUR SUCCESS IS SHAPED BY THE STRENGTH OF OUR TEAM

At Egan, our shared passion and pride are redefining the industry standard of customer care. We work together to promote teamwork, embrace innovation, act with integrity, pursue growth, and stay safe. We are committed to providing the growth opportunities in which our employees and customers are looking.

From general contractors and architects to building owners and facility engineers, Egan Company collaborates throughout the entire construction or project process with the shared goal of maintaining best-in-class relationships with our internal teams, customers, and business partners. At nearly 1,000 employees occupying our offices and work-sites, we aim to ensure every project is done with quality craftsmanship, integrity, and an aggressive commitment to safety. In fact, we’re proud to be recognized as one of America's Safest Companies for recurring years.

Egan Company is one of the largest, multi-trade, specialty construction contractors and system integrators in the Midwest. We provide in-house expertise in planning, design, engineering, construction, and maintenance by representing over 15 skilled trade unions serving virtually every infrastructure discipline in the industry. Core services include: mechanical, electrical, engineering & design, curtain wall/glazing/panel systems (InterClad), millwrights, fabrication, building systems, controls & system integration, and service.

WHY JOIN US AT EGAN COMPANY?

Watch this quick video to learn why our employees choose Egan Company: https://bit.ly/CultureAtEgan. To view, you may need to or copy/paste the address into your browser - it'll be worth it!

APPLICATION INSTRUCTIONS AND EMPLOYMENT PRACTICES

Egan Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, and status with regard to public assistance, protected veteran status, familial status, or other characteristic protected by law.

We do not accept application materials by mail or email except as a reasonable accommodation for qualified disabled applicants. Individuals who are unable to use our online process due to a disability should email [email protected].

Creating and maintaining a safe and drug-free working environment is important to all of us. Employment with Egan requires successful completion of a pre-employment substance abuse test and a background check. We also participate in E-Verify.