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Program Manager 1-A (Grant Manager)
Salary
$4,784.00 - $9,381.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OWCH/EL/181177
Department
LDH-Office of Women's Health and Community Health
Opening Date
08/07/2023
Closing Date
8/12/2023 11:59 PM Central
Supplemental Information
This position is located within the Louisiana Department of Health / Office on Women's & Community Health / East Baton Rouge Parish
Announcement Number: OWCH/EL/181177
Cost Center: 3501010100
Position Number(s): 50653855
This vacancy is being announced as a Classified position and will be filled as a Job appointment, Probationary or Promotional appointment.
(Job appointments are temporary appointments that may last up to 48 months)
No Civil Service test scoreis required in order to be considered for this vacancy.
This position is located in the Louisiana Department of Health, Office on Women's and Community Health (OWCH) state office in Baton Rouge. The incumbent will identify, define and develop funding sources to support the OWCH program activities as well as lead the development, writing, and submission of grant proposals to federal, state, and private funding agencies.
Primary responsibilities include preparation of proposals and grant applications, and performance of responsible professional and administrative work in researching, identifying, developing and responding to public and private grant opportunities in areas that support OWHC programs. The position is also responsible for collecting, analyzing, and reporting data on the performance of program activities that are funded by federal, state, and private funding agencies.
The incumbent must adhere to pertinent laws, rules, regulations, policies, and procedures of LDH, Division of Administration (DOA), DOA-Office of State Procurement (OSP), LDH-Division of Planning and Budget (LDH-OPB), DOA-Facility Planning and Control (FPC), Louisiana Property Assistance Agency (LPAA), State Civil Service (SCS) and other state and federal licensing and governing bodies.
Preference will be given to applicants with grant writing experience.
Essential Duties
40% Grant Manager
- Manages an internal database that includes all pending and approved external grants in coordination with OWCH.
- Serves as subject matter expert on grant writing
- Researches and identifies new government, corporate, foundation, and private funding prospects for programs and initiatives within OWCH.
- Responsible for collecting, analyzing, and reporting data on the performance of the program activities funded by third-party public and private sources.
- Coordinates the development, writing, and submission of grant proposals to third-party entities.
- Ensures compliance with laws, policies, and procedures.
- Generates proposals and supporting documents in response to solicitations.
- Generates revenue for OWCH programs and initiatives through timely submission of well-research, well written and well-documented grant and fundraising proposals.
- Writes reports to government, corporate, foundation, and other funders.
- Ensures agency compliance with grant requirements related to deliverables, budgeting, and reporting.
30% Finance/Budget/ Audit
- Prepares information for special reports/projects as needed.
- Retrieves financial information/reports from the State's accounting system ofrecord to ensure correct coding and posting.
- Confers and interacts with Assistant Secretary, Deputy Assistant Secretary, LDH Budget, DOA Office of Planning and Budget, LDH Deputy Secretary and the Legislative Fiscal Office on budget development activities related to OWCH program budgets and priorities.
- Prepares Fiscal Impact Statements on proposed legislation.
- Assists with preparing Briefing Book document(s) by providing budget and actual revenue and expenditure information.
- Prepares Monthly Projections to include all expenditures, revenue and projections to present to OWCH Executive Management, LDH Budget staff and LDH Executive Management staff review.
- Meets and corresponds with OWCH executive team monthly or as needed to review revenue and expenditures to ensure compliance within the appropriated budget and with all federal and legislative requirements.
- Prepares budget spread by Program/Cost Center/Fund at the beginning of each fiscal year based on the appropriation in House Bill 1 and updates spread as necessary to align any increases or decreases throughout the year. Enters information into LaGov.
- Represents agency at various meetings with LDH and other agency representatives relating to budget preparation.
- Ensures proper fiscal and administrative controls are implemented and maintained.
- Provides programmatic oversight in the area of financial management projecting revenues and expenditures for errors and budgetary compliance.
- Prepares and updates the activity budget and responds to inquiries associated with same.
- Responsible for the preparation of all budget documents and the provision of administrative and fiscal support in the area of financial management as it relates to the budget, financial policy and performance operations.
- Works closely with OWCH/LDH Human Resources staff on position control management of the OWCH table of organization to ensure proper coding and allocation of staff.
- Prepares and manages agency operating budget request, through all phases of budget development cycle, to final approval by the Legislature and Governor; including monitoring the legislative process and assisting with OWHCP presentations to legislative committees
- Oversees Office of Risk Management audits to ensure compliance with all rules and regulations. Ensures fire marshal reports are completed timely.
- Consults with ORM, Legislative and LDH auditors related to all audit findings and is responsible for the resolution of any audit findings.
- Keeps Assistant Secretary and Deputy Assistant Secretary informed of pertinent issues or problems and may act on their behalf for assigned budget functions.
15% Procurement/Contracts/Lease/Property and Telecommunications
- Reviews weekly contract status report to ensure timely processing through LDH and Office of State Procurement.
- Monitors contract and lease expiration dates to ensure all deadlines are met to procure, bid, negotiate, and execute contracts or leases to ensure continuity of operations.
- Processes and submits invoices to the Deputy Assistant Secretary for approval for payment.
- Prepares purchase orders or P-card transactions for the procurement of all supplies, equipment and operating services.
- Ensures all applicable State and Departmental policies and procedures are followed relative to procurement, leases and property.
- Responsible for creating and maintaining written procedures for all areas of responsibility.
10% Performance
- Prepares Performance Adjustment Reports (PARS), BA-7 (Budget Adjustments) and other documents as needed for submission to the Joint Legislative Committee on the Budget and/or the LDH Office of Planning and Budget as needed.
- Collects data, computes and submits quarterly reports on all LaP AS performance indicators.
- In consultation with the Deputy Assistant Secretary, responsible for the development of the agency's long- term Strategic Plan and short-term Performance Standards reports.
5% Other Duties
Other duties as assigned, including but not limited to, Emergency Assignments, Disaster Events, etc.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
A resume upload willNOTpopulate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit
For Further Information About This Vacancy Contact
Ella Lewis
[email protected]
LDH/HUMAN RESOURCES
BATON ROUGE, LA 70821
225 342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree plus four years of professional level experience in administrative services, economics, public health, public relations, social services, health services, or surveying and/or assessing health or social service programs or facilities for compliance with state and federal regulations.
Substitutions
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
Graduate training with eighteen semester hours in one or any combination of the following fields will substitute for a maximum of one year of the required experience on the basis of thirty semester hours for one year of experience: public health; public relations; counseling; social work; psychology; rehabilitation services; economics; statistics; experimental/applied statistics; business, public, or health administration.
A Juris Doctorate will substitute for one year of the required experience.
A master's degree in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for one year of the required experience.
Graduate training with less than a Ph.D. will substitute for a maximum of one year of the required experience.
A Ph.D. in public health; counseling; social work; psychology; rehabilitation services; economics; business, public, or health administration will substitute for two years of the required experience.
Note
Graduate training will substitute for a maximum of two years of the required experience.
Notes
Health services include all services dealing with the diagnosis and treatment of disease, or the promotion, maintenance and restoration of health for sick or injured individuals.
Examples of public health jobs include sanitarian, public health engineer and public health epidemiologist.
Note
Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of Work
To administer small and less complex statewide health or social service program(s).
Level Of Work
Program Manager.
Supervision Received
Broad direction from a higher-level manager/administrator.
Supervision Exercised
May provide functional supervision in accordance with the Civil Service Allocation Criteria Memo.
Location of Work:
Department of Health and Hospitals; Human Service Districts as established; and other social service entities as established by an approved DSCS Allocation Criteria Memorandum.
Job Distinctions
Differs from Program Monitor--DHH and Program Monitor Supervisor--DHH by the presence of responsibility for administering small or less complex statewide program(s).
Differs from a Program Manager 1-B--DHH by the absence of supervisory responsibility.
Differs from a Program Manager 2--DHH by the absence of responsibility for administering medium or medium complex statewide program(s).
Examples of Work
Supervises the coordination of research, analysis and policy management activities related to statewide health or social service program(s).
Develops current and long-range plans, policies and procedures for administering the statewide program(s).
Monitors revenues and expenditures of statewide program budget; formulates budgetary projections.
Prepares and submits grant proposals.
Drafts and finalize contracts and Memorandums of Understanding; monitors/manages budgetary and programmatic aspects of those agreements assuring compliance with requirements/deliverables. Approves contract invoices.
Responds proactively to audit findings, programmatic challenges and issues; coordinates responses and reports to auditors and federal/state governmental entities.
Provides on-going consultation and technical assistance to professional and support staff on programmatic issues.
Serves as liaison for agency on statewide task forces, work groups, councils, and coalitions.
Manages the legislative tracking process during legislative sessions assuring timely analysis of bills and resolutions passed which may impact services. Serves as legislative coordinator.
Revises rules, regulations and procedures to meet changes in law or policy.
Develops and implements training programs for electronic agency policy.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Holidays and Leave – State employees receive the following paid holidays each year:
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- New Year's Day
- Independence Day,
- Memorial Day,
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Additional holidays may be proclaimed by the Governor
- Good Friday,
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
State Retirement Systems May Include (but Are Not Limited To)
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.
- Louisiana School Employees Retirement System (www.lsers.net), among others
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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