General Statement of Job
The Program Coordinator for Honors and Global Leaders keeps official department records for both the Honors Program and the Global Leaders Program, while assisting students daily. In addition, the coordinator relieves the Directors, as well as staff members, of administrative work by performing the following duties.
Specific Duties And Responsibilities
Essential Duties:
Serves as the customer service point of contact for the department by managing student needs, general foot traffic in area, incoming calls, and multiple email accounts.
Prepares confidential correspondence, reports, and other complex documents including recruitment and probation letters, as needed.
Maintains the Honors Program and Global Leaders Program student databases through the production of tables, reports, and spreadsheet files, often utilizing Excel, Word, PowerPoint, and Teams.
Manages multiple calendars and independently schedules appointments for departmental staff.
Coordinates all departmental purchase order requests, supplies and inventory. Includes but is not limited to office supplies, kitchen supplies, and any essential items needed.
Tracks and maintains multiple budgets.
Assists in arranging programs and events by reserving facilities, arranging setup by physical plant, securing IT support, coordinating food services, issuing information or invitations, coordinating speakers, and attending events for on-site support.
Sends information to students regarding deadlines.
Creates and maintains database and spreadsheet files.
Share in assignment of Honors advisees
Assists the Global Leaders Director with organizing and implementing student programming (i.e. Leadership Seminars, Conference Registration, and Domestic/International Travel).
Enrolls all Honors students in Banner each fall and spring semester, while assisting with Global Leaders enrollment as needed.
Receives, processes, and maintains all student applications, gathers internal Admissions documents from Target X, schedules applicant interviews, and participates in interviews and the interview process.
Works with Financial Aid by tracking and verifying scholarship disbursements, while also communicating the removal or addition of students.
Prepares data on incoming Honors Program and Global Leaders Program cohorts.
Composes and prepares minutes of Honors Program Committee meetings.
Certifies Honors Program graduates and notifies the Registrar of their status through the completion of graduation checklist forms.
Update and maintain program websites.
Help Global Leaders recruitment through the calling of eligible students.
Maintain the Honors Program experience app/ texting system: Suitable/Cadence
Attend off campus conferences and/or retreats.
Maintain an MSSU procurement card.
Maintain Honors/Global Leaders facilities and resources (e.g. technology, lounge, kitchen).
Implement and maintain social media for both programs.
Understands policies and implements procedures relating to Admissions, Financial Aid, the Registrar’s office, the Honors Program, and the Global Leaders Program.
Assists the Directors in developing publicity materials to send to University Relations and Marketing.
Provides administrative support for time sensitive matters when the Directors are not available: carrying out other administrative tasks as assigned.
Works closely with the Directors to plan and organize student programs and events, such as Discovery Days, Survival Seminars, Signing Ceremonies, Southern Welcomes, Guest Speakers, etc.
Performs Other Related Duties As Required.
Education, Experience, and Licenses
High School diploma or GED required. College degree from accredited college or university preferred.
Three years applicable progressive experience and /or training; or equivalent combination of education and experience. Prefer training and / or experience in accounting, Excel and Word software, PowerPoint, Canva, and customer service.
Knowledge, Skills, And Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to effectively communicate both verbally and by written means at a very high level.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to respond to common inquiries or complaints.
- Ability to effectively present information to administrators, faculty, staff, regulators, students, public groups, and/or Board of Governors.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages.
- Ability to read, analyze, and interpret common business and technical journals, financial reports, and legal documents.
- Ability to make ethical decisions in doing what is best for both students and the University.
Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or use a computer keyboard and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The noise level in the work environment is usually moderate.
NOTICE : The above job profile does not include all essential and nonessential duties of this job. All employees with disabilities are encouraged to contact Human Resources to review and discuss the essential and nonessential functions of the job. An employee with a disability can evaluate the job in greater detail to determine if she/he can safely perform the essential function of this job with or without reasonable accommodation.
