Operations Officer I, Fiscal Officer - Fire Department, Office Of Emergency Management

OPENING DATE: 4/17/23

CLOSING DATE: 5/1/23

SALARY: $66,300.00 - $106,331.00 Annually

EDUCATION ACCREDITATION: Applicant’s education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org.

ELIGIBILITY: Qualified candidates will be considered for vacancies as they arise, for a period of at least six months. The decision of the Director of Human Resources with respect to acceptable minimum qualifications is final.

CRIMINAL BACKGROUND CHECK: Eligible candidates under final consideration for appointment to this position identified as positions of trust will be required to authorize the release of and successfully complete a Fingerprint check.

PROBATION: All persons, including current City employees, selected from this position will be on probation for 6 months.

CLASS DESCRIPTION

Essential Duties & Responsibilities

Builds and monitors budget expenditures during the fiscal year to ensure compliance with budget limitations; collects data on expenditures, projects budget expenditure trends and deficits and prepares reports; identifies incorrect procedures and charges resulting in budget deficits; makes recommendations to eliminate deficits.

Prepares, enters, and tracks requisitions in the City procurement system; includes working with buyers and suppliers.

Monitors grant awards received and distributed, grant-funded programs and accounting systems for compliance with grant requirements; prepares and maintains up-to-date records on grant awards and expenditures and grant activities.

Monitor and reconcile payroll expenses and ledgers.

Review and prepares grant applications for funding of programs and prepares then submits required program and fiscal reports.

Assists in the receipt, distribution and tracking of grant funded purchase to fulfill the function of Logistics within the emergency management structure.

Leads or supports the procurement of any needed equipment/supplies/resources needed during an emergency/incident whether in the field or the Emergency Operations Center.

Represents Baltimore City and the Office of Emergency Management by participating in or attending local and regional meetings, attending working groups, committees, advisory groups, and trainings.

This is an essential position requiring staffing of the Emergency Operations Center for planned and no notice events, which may include evenings, weekends, holidays for up to 12-hour shifts.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES:

Knowledge of the basic principles of accounting, budgeting, and fiscal controls.

Knowledge of the principles and practices of grant administration.

Knowledge of grant compliance and funding requirements.

Ability to provide administrative support of homeland security grants using multiple online management systems and to maintain compliance with the policies and procedures of the City of Baltimore, State of Maryland, and various federal authorities.

Ability to prepare and present reports or recommendations clearly and concisely.

Ability to compile financial and operational data and to analyze charts / reports and budgetary statements.

Ability to research and write complex narrative and statistical reports.

Ability to work in person.

Ability to complete the following trainings within six months of hire: FEMA Incident Command Trainings including: ICS 100, 200, 300 and 400; NIMS 700 and 800.

SELECTION PROCESS

All candidates indicating the minimum qualifications on their applications will be placed on the eligible list without further examination. The training and experience of each candidate will be evaluated for appropriateness and quantity. It is essential, therefore, that you give complete and accurate information on your application. Vagueness or omission may prevent you from being considered for this position. Qualified candidates will not be listed in rank order.

MINIMUM QUALIFICATIONS

On or before the date of filing the application, each candidate must:

EDUCATION: Have a Bachelor’s degree in Business Administration, Public Administration, Management, or related field from an accredited college or university.

EXPERIENCE: Have at least two years of experience in performing budgetary, fiscal, contract management or accounting work at a professional level.

Previous federal grant experience with particular focus on fiscal reporting and compliance strongly preferred.

EXAMINATION PROCESS

Applicants must provide sufficient information on their application to show that they meet the qualifications for this recruitment. Successful applicants will be placed on the employment certified eligible list for at least six months.
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be required to complete supplemental questions to further examine specific Knowledge, Skills and Abilities of the position. Therefore, it is important that you provide complete and accurate information on your application.

NOTE: Those eligible candidates who are under final consideration for appointment to positions in this class will be required to authorize the release of criminal conviction information.

If you have questions regarding this position, please contact Eric Stewart-Craig, Recruitment and Talent Acquisition Specialist via email at

BALTIMORE CITY AN EQUAL OPPORTUNITY EMPLOYER