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Office Manager Jobs

Company

Womble Bond Dickinson
Address , Irvine, Ca
Employment type
Salary $59,000 - $115,000 a year
Expires 2023-06-26
Posted at 1 year ago
Job Description

General Information

Office(s): Irvine, CA

Practice Group: Administrative

Practice Team: Administrative

Department: Administration

Date Published: 20-Mar-2023

Salary Type: Exempt

Description & Requirements

Womble Bond Dickinson (US) LLP is seeking an Office Manager to manage the daily operations and support functions in the Los Angeles and Irvine, CA offices. The position reports to the Office Managing Partner and Director of Administration. This position is based in Irvine, CA and requires daily in-office attendance. In addition to general responsibility for financial planning and controls, personnel administration, systems and physical facilities, the Office Manager identifies and plans for the changing needs of the organization, shares responsibility with the appropriate partners and departments for strategic planning, practice management and marketing and contributes to cost-effective management throughout the Firm.

This position will work with our professional staff departments across multiple disciplines within the firm, including client development, recruiting, professional development, financial management, talent management, as well as technology systems and facilities management. Keys to success in this position are the ability to demonstrate industry knowledge and legal management skills, build the Womble Bond Dickinson brand in the market, as well as possess strong business acumen.

Responsibilities
  • Communicate technology needs or concerns with the IT Team
  • Offer office-specific communications on human resource policies and procedures
  • Handle other duties as assigned
  • Offer training and development opportunities for staff to achieve a high level of proficiency in their role
  • Manage billing and collection goals for the office
  • Develop and manage office operations and facilities budgets
  • Supervise office staff, including addressing complaints and resolving problems
  • Work with Staff Recruiter on recruiting and hiring for professional staff in the office, including on-boarding procedures for new hires
  • Provide additional support for the Firm’s travel program as needed
  • Evaluate performance and manage the compensation and incentive processes for personnel in the office
  • Model the core values of the firm of integrity, devotion to clients, and respect for the individual
  • Support maintenance program for office space and other assets with the Facilities Team
  • Monitor staff workloads and profitability metrics across the office
Requirements

Bachelor’s degree preferred with a minimum of five years of related experience and/or training required, with exposure to human resources, office administration, finance, and business operations. SHRM or CLM certification preferred.

Characteristics of a successful candidate include:
  • Ability to work independently with multiple projects and priorities simultaneously
  • Talent for identifying issues, developing recommendations, and implementing solutions
  • Excellent written and oral communication skills with strong interpersonal skills and the ability to remain poised in difficult situations
  • Client service-oriented team player able to work in a fast paced, energetic environment
  • Strong analytical, project management and program development skills
  • Strategic thinking and active listening skills

To perform this job successfully, an individual should have a working knowledge of various types of technology with advanced Microsoft Office skills and the ability to perform each duty satisfactorily, with attention to detail. The requirements listed are representative of the knowledge, skill, and/or ability required.

Compensation: $59,000 - $115,000 is the estimated salary range for this role in Irvine, CA. Starting salary will be determined based on qualifications and experience.

Vaccination Requirements: To help promote and ensure the safety of all of our employees and the clients we serve, we strongly encourage all personnel to be up-to-date on their COVID-19 vaccination status. Vaccination status will be requested and will be kept confidential.

An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.