Invoicing Supervisor Jobs

As an Invoicing Supervisor, you will be responsible for supporting DDI Global Operations with invoicing capabilities. You will drive efficiency and effective improvements to the invoicing processes. You will collaborate with key internal stakeholders to drive these efficiencies. In addition, you will transition the invoicing of DDI to Oracle PPM processes. Reporting to the General Counsel, the Invoicing Supervisor will be responsible for supporting DDI’s centralized invoicing initiative in both the US and Internationally. The successful candidate will have the ability to build relationships across different levels and regions of the organization, will be a motivated individual with the ability to work independently and as the leader of a team, and under tight deadlines.

Responsibilities

• Create a process of automatic invoicing of specific product usage based upon system reporting utilizing PPM
• Lead the transition of invoicing from AR to PPM
• Review the current processes and enhance those processes for efficiency while performing the duties of an Invoice Coordinator:
• Ensure high-quality invoicing procedures that comply with DDI Client contracts and the law
• Initiate and manage invoicing for specific projects or clients either US or Internationally
• Set objectives for the invoicing team that align with the revenue recognition requirements created by Accounting
• Ensure all team members follow DDI’s accounting principles
• Intercompany invoice entry for revenue recognition and intercompany chargebacks

o Reconcile deliverables and expenses for invoicing

o Enter data for invoices, credit memos, adjustments, commitments, and client billing information

o Ensure correct invoice coding and taxability

o Record revenue recognition transactions

o Process applicable credits or rebills

o Distribute invoices to client – using on-line client specific system, email

• Cross-functional communication with Sales and Operations with reference to invoicing needs and requirements
• Serve as leader of the invoicing coordinators
• Serves as primary contact for invoicing questions
• Addresses complaints, problems, and invoicing questions/special requests as needed

Basic Qualifications

(These are the minimum qualifications you need to be considered for the job)

• Strong work ethic, time management, and communication skills
• Ability to learn quickly
• Experience in Accounts Receivable
• Financial Acumen
• At least two years prior invoicing experience
• High attention to detail and able handle multiple tasks and set priorities
• Independent problem-solving, decision-making, and organizational skills
• Proficiency in Microsoft Office programs, particularly Excel
• Ability to communicate directly with customers
• Demonstrated competence in the following:

Preferred Qualifications

• Familiarity with Oracle Cloud and Oracle PPM
• Experience in international billing
• At least two years prior experience as a team lead, supervisor, or manager