Health Information Data Specialist - Preppers And Scanners

Preps, scans and/or performs quality review on patient charts entered into the optical record system for permanent retention.

• Pick up inpatient and same day charts from all nursing units and maintains accountability for charts from all nursing units within 48 hours of discharge.
• Reconciles Scanning/Indexing worklists in Expanse.
• Flexibility in scheduling may be necessary based on patient volume and patient care needs.
• Must be able to identify scanner, printer and fax equipment problems and seek immediate resolution.
• Maintain office area to include stocking supplies, cleaning, keeping the area organized, making appropriate person aware of needed supplies and/or services, and working with others to ensure shift flow.
• Required skills must include a thorough working knowledge of chart content and chart order to enable assembly of a quality product of all patient type records.
• Performs Indexing on all charts and transfer data to permanent medical record.
• Accurately prepares charts for scanning. Responsible for document entry via all scanning equipment and uploading from shared folders via the shared drive.
• Release patient information to nursing units and other healthcare facilities as appropriate for continuation of care.

DCH Standards

• Performs compliance requirements as outlined in the Employee Handbook
• Additional specialized courses or training in medical records preferred.
• Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
• High School diploma or equivalent.
• Must be detailed oriented, self-motivated and have the ability to stay focused on tasks for extended periods of time.
• Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
• All other duties as assigned.
• Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
• Exhibits interpersonal skills and abilities to deal effectively with all levels of staff.
• Requires use of electronic mail, time and attendance software, learning management software and intranet.
• Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
• Must have strong personal computer skills.
• Typing and filing skills.
• Must adhere to all DCH Health System policies and procedures.
• Must be flexible and have the ability to adapt to stressful situations and work schedules.
• Must adhere to the DCH Behavioral Standards including creating positive relationships with patients/families, coworkers, colleagues and with self.
• Must be able to read, speak and write English.

WORKING CONDITIONS

WORK CONTEXT

• Requires ability to withstand pressures of constant deadlines, audits, educational demands and changing healthcare environment.
• Physical presence onsite is essential.
• Requires ability to work 8 hours quietly at a computer screen and keyboard/mouse.
• Must be able to meet deadlines as assigned.
• Must be able to adapt to changes in work area as assigned.
• Ability to maintain confidentiality.

PHYSICAL FACTORS

• Walking, sitting, stooping, pushing, and pulling crouching.
• Repetitive hand movement, reach and extended motions of arms in all directions.
• This job is considered light work. Must be able to exert up to 30 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects frequently.
• Hearing and vision must be normal or corrected to within normal range.
• Must be able to perform the duties with or without reasonable accommodation.