Grant Manager Jobs

Position Title

Grant Manager

About this Opportunity

Sponsored Programs Administration welcomes applications for a Grant Manager. Ball State University offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

Our Statement on Inclusiveness

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Benefits and Community

Affordable Healthcare

Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:

https://www.bsu.edu/about/live-near-your-work

FLSA

Administrative Exemption

Hrs/Week

40

Length of Assignment

Full-Time At-Will

Position Function

Monitor and maintain sponsored project accounts for externally-funded awards received by the university from federal and state agencies, as well as private and international agencies and organizations; ensure compliance with generally accepted accounting principles, federal and state laws and regulations, and sponsor-specific guidelines; provide assistance to faculty and staff on assigned awards; process salary payments and approve purchases on sponsored projects; prepare financial reports and invoices to granting agencies.

Minimum Education

Bachelor’s degree from an accredited institution.

Minimum Experience

At least two years of experience in business administration, financial, or grant related area; proficient mathematical and computer skills; experience working with financial systems and Microsoft Office, specifically Excel, as well as Adobe Acrobat.

Minimum Other

Excellent verbal and written communication skills; excellent technical and organizational skills; demonstrated ability to meet deadlines and work with detailed material.

Authorization to work in the US

Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.

Preferred Education

Bachelor’s degree in business or finance; Certified Research Administrator (CRA), Certified PreAward Research Administrator (CPRA), Certified Financial Research Administrator (CFRA) and/or Master’s degree.

Preferred Experience

Additional years of related experience.

Preferred Other

Experience using Banner, Argos, and/or Cayuse.

Pre-Employment Screening

Requires successful completion of a background check.

Position Title(s) Supervised

None

Required Certifications

None

EEO Statement

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State University

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 22,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 120 undergraduate programs. We offer more than 140 master’s, doctoral, certificate, and specialist degrees, with many of them ranking among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

There's more to discover IN Indiana! Visit the following link to learn more:

IN Indiana

Department

Sponsored Projects Administration:172030

Department Information

The salary for this opportunity is $47,000 annually.

Department Email or Phone Number

7652851600

Ranking

1

Job Duty

Set up new sponsored project funds; meet with Principal Investigator (PI) to discuss award guidelines, allowable and un-allowable costs, significance of compliance, and importance of timeliness.

Ranking

2

Job Duty

Authorize sponsored project fund transactions; ensure documentation meets audit standards and transactions are allowable; monitor fund for accuracy and process corrections for transactions incorrectly charged in a timely manner.

Ranking

3

Job Duty

Initiate, calculate, and approve labor expenses; ascertain salaries and compensation are correctly entered into payroll system in a timely manner.

Ranking

4

Job Duty

Compile, calculate, and submit invoices to agencies per agency guidelines; perform electronic drawdowns; monitor payments when university receives funds.

Ranking

5

Job Duty

Keep current on all federal, state, local, and agency specific award guidelines and regulations; identify, review, and apply the assigned guidelines for award.

Ranking

6

Job Duty

Close out accounts in a timely manner and prepare retained documents for audit; examine fund and file for completeness and accuracy; acquire any supporting documentation for audit purposes; obtain final reports from PI.

Ranking

7

Job Duty

Respond to award-related inquiries; resolve potential conflicts related to budgetary or programmatic concerns; proactively address expenditure rates and advise PI on potential budgetary issues and solutions; revise budgets as needed, working with PI and sponsor.

Ranking

8

Job Duty

Collect and compile information to prepare and submit a variety of financial reports; prepare and maintain internal reports to record ongoing financial activity.

Ranking

9

Job Duty

Subaward monitoring: review expenses submitted on invoices by subawardees and authorize payment; communicate with subawardees regarding expenses, agreements, and contract requirements; additionally, advise PI on procedures for engaging external contractors/consultants and facilitate forms for approval and signature.

Ranking

10

Job Duty

Implement federal, state, sponsor, and institutional audit standards into day-today operations; educate PIs and subawardees on approved standards and ensure those standards are followed.

Ranking

11

Job Duty

Calculate indirect costs using percentages set by the agency and relevant institutional policies; monitor and document non-transferred cost share commitments.

Ranking

12

Job Duty

Compute cost share dollars; monitor in-kind cost share and obtain certifications; manage all cost share activity within the grant fund and ensure agency cost share requirements are met.

Ranking

13

Job Duty

Serve as liaison between university and agency, subawardee, or external contractor/consultant; represent university in issues involving payments, cost reimbursements, reporting, contractual conditions, and overall accountability.

Ranking

14

Job Duty

Work closely with Proposal Managers (PMs) to ensure proposal budgets are accurate prior to submission to sponsor; ensure smooth transition between preaward, compliance, and post-award, working with the PM and PI.

Ranking

15

Job Duty

Work closely with Sponsored Projects Administration Compliance team to ensure effort reporting and certification procedures are followed, working with the PI.

Ranking

16

Job Duty

Advise the Sponsored Projects Administration leadership team in development of policy and procedures relating to current issues and regulations in research administration and with colleagues; participate in maintaining documentation of office Standard Operating Procedures.

Ranking

17

Job Duty

Contribute to education, training, outreach, and communication functions of the office.

Ranking

18

Job Duty

Provide administration for office initiatives, plans of action, functions, or service offerings to campus; participate in committee functions and reporting of office programs.

Ranking

19

Job Duty

Perform other related duties as assigned.

Posting Number

202301373P

Desired Start Date

09/25/2023

Position End Date (if temporary)

Open Date

08/14/2023

Applications Accepted Through Date

08/27/2023

Open Until Filled

No

Information regarding transcripts

The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.

Special Instructions Summary

Information for Applications Requiring a Cover Letter

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’