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General Counsel Receptionist (Office Specialist 1) - Salem

Company

Department of Justice
Address , Salem, 97301, Or
Employment type FULL_TIME
Salary $2,823 - $3,707 a week
Expires 2023-10-03
Posted at 9 months ago
Job Description
Initial Posting Date:
07/27/2023
Application Deadline:
08/06/2023
Agency:
Department of Justice
Salary Range:
$2,823 - $3,707
Position Type:
Employee
Position Title:
General Counsel Receptionist (Office Specialist 1) - Salem
:
The Oregon Department of Justice is seeking to hire an administrative professional to join the
General Counsel Division
as an Office Specialist 1. The General Counsel Division provides a broad range of legal services to state agencies, boards, and commissions. The Division provides the day-to-day legal advice necessary for operation of the state. There are approximately 120 attorneys and 40 support staff in the Division offices.
If selected, you will perform reception duties, maintain cases in the Case Management System and perform clerical duties. These duties are critical within the program for effective internal communications.
Job Duties (in part)
Due to the nature of this position, the required work hours are to be worked onsite in Salem, Oregon from 8a.m. – 5p.m., Monday through Friday, with an hour scheduled for lunch (this position is not eligible for remote work).
  • Open mail properly stamping, scanning, and sorting same; assist with mailings out documents.
  • Operate fax machine, photocopies as needed. Route miscellaneous items as appropriate.
  • Schedule conference rooms.
  • Enter data on PC based Case Management System for files opened and closed, update data as events occur, and close files.
  • Update Matter Management and physical files when it is necessary to update matter information.
  • Other special duties as assigned by Management Assistant or staff in the office.
  • Answer phones and direct calls appropriately.
  • Type fax cover sheets, cover letters and/or memos as directed.
  • Produce file labels and assemble physical files.
  • Assist with miscellaneous filing, including pulling files/boxes from storage facilities as needed.
  • Update legal manuals, rule books and legislative bills by inserting new pages and removing outdated pages.
  • Run errands around Capitol mall as needed.
  • Assembling exhibit binders for staff.
Working Conditions
Typical work schedule of 8 am to 5 pm in an open office environment with noise from ringing telephones, walk-in traffic with sometimes hostile and angry people, phone conversations, printers, and other office equipment. Must be able to concurrently handle multiple tasks with limited supervision. Must be able to work under heavy pressure to meet deadlines with short notice. Must be able to exercise confidentiality and work well with a team and individually. This position is physically demanding and requires daily lifting and bending. Must be able to lift up to 50 pounds.
Required Experience
Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, and all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.
  • One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
  • An equivalent combination of experience and college coursework or training in a general office occupation.
  • Have and maintain a valid driver’s license.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
Desired Skills, Experiences, and Attributes
  • Experience must include proficiency in word processing software.
  • Good problem-solving skills and information gathering techniques.
  • Strong organization skills with the ability to shift priorities quickly.
  • Experience maintaining confidentiality with sensitive case information.
  • Professional-level verbal and written communication skills.
  • Attention to detail.
  • Must be able to read and interpret various computer program screens.
  • Ability to work independently and as a team.

What’s In It For You
  • Vacation, sick leave, 11 paid holidays a year, and special days off.
  • Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
  • Pension and retirement programs.
  • Endless peer and management support, and representation by the Service Employees International Union (SEIU).
  • Excellent medical, dental, and vision benefits.
  • Permanent, full-time employment.
  • Opportunity to expand your professional skills.
For more information about our benefits, you can learn
here
.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
  • Attach a cover letter identifying your attributes that meet the desired and requested skills.
  • Click "Apply" and complete the online application and all supplemental questions.
  • Attach your resume.
ALL APPLICANTS: You will only have one opportunity to upload the requested resume and cover letter. In your cover letter please share why you think you would be a good fit for the position given your job experience and education. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact [email protected]. Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Career Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding benefits and application assistance,
click HERE
.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
Phone: (503) 947-4328
Fax: (503) 373-0367