Future Opportunities: Pt Council Administrative Assistant

Vaughan is a city on the move. With a downtown core rising from the ground – the Vaughan Metropolitan Centre containing a bustling subway, a state-of-the-art hospital that opened its doors in 2021 – the Cortellucci Vaughan Hospital, exciting projects that are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.

The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the Greater Toronto’s Top Employers for 2021 , we continuously employ workplace best-practices – and they’re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

Position Overview

Provides professional confidential administrative and clerical support to the Executive Assistants to members of Council, and provides back-up to the Executive Assistant in their absence. Maintains Councillors appointment schedules, screens calls/visitors and responds to enquiries and if required directs them to appropriate staff, including follow up, as required. Liaises with general public, staff and external agencies, which may include attendance at public events supporting the Councillor. Researches information, drafts various documents, correspondence, letters, memorandums, etc. as directed. Assists with file maintenance and record keeping. Processes incoming and outgoing mail, faxes, couriers, etc.

Qualifications And Experience

• Graduate of a Community College with a Business Administration Diploma or suitable equivalent.
• Minimum of two (2) years administrative experience, preferably in a public sector environment.
• Strong interpersonal skills and team player.
• Proven time management and organizational skills.
• Ability to deal effectively and courteously with the public and staff.
• Highly proficient in the use of Microsoft Office Suite and database applications.
• Excellent communication skills, oral and written including proofreading and editing.
• Demonstrated initiative, discretion and exercising good judgement.
• Ability to speak a second language is considered an asset.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.