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Facilities Supervisor Jobs

Company

Morgan Lewis
Address , Philadelphia
Employment type FULL_TIME
Salary
Expires 2023-11-29
Posted at 8 months ago
Job Description
Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Facilities Supervisor. The Facilities Supervisor is responsible for the efficient operation of the day-to-day facilities functions which may include, but is not limited to, oversight of the following: facilities and office maintenance, equipment/supply purchasing, mail and messenger services, duplicating services, facsimile services, catering, housekeeping, audio-visual needs, oversight of reception and secretarial support, finance, conference room coordination and set up and office moves. This position is also responsible for supervising, training, coordinating work assignments and establishing work schedules for the Office Services staff.
This position will reside in our Philadelphia office.

Key responsibilities of this position include:
  • Interacts with outside suppliers and vendors, including the U. S. Postal Service, overnight delivery services and local courier services to ensure quality service and to investigate and resolve problems.
  • Oversees and coordinates all facilities service requests including but not limited to, purchase, delivery, storage and distribution of supplies, office space issues, case-, work- and file-rooms, furniture repair and replacement, key and lock repair and replacement, and repair and replacement of all non-Information Technology equipment and appliances (i.e. ice machines, water coolers, refrigerators, microwaves, etc.) and general repairs and maintenance of conditions throughout the office.
  • Establishes work schedules and coordinates work assignments.
  • Liaises with outside vendors and Morgan Lewis personnel to coordinate and supervise general and building maintenance services promptly with regard to housekeeping, heating, ventilation, air conditioning, carpeting, electrical, plumbing and furniture/fixtures.
  • Maintains, operates, stocks, cleans and adjusts copying and fax machines.
  • Assumes responsibility for office supply inventory, ordering and receiving; review invoices for accuracy, prepare expense forms and submit for approval in accordance with Firm procedures.
  • Other projects as assigned.
  • Coordinates with office administration, architects, general contractors and subcontractors with regard to capital improvement projects.
  • Acts as a liaison to supervise and coordinate office moves and space issues in collaboration with Practice Groups, Department Heads and Administration.
  • Acts as primary liaison with building management, engineers, security and janitorial staff to ensure issues with office facilities are resolved in a timely manner.
  • Oversee the receiving, sorting and delivery of all U.S. and interoffice mail and courier and messenger deliveries. Ensure mail/packages are delivered timely and efficiently.
  • Replenishes paper, toner and other supplies and maintains usage records.
  • Maintains, monitors and coordinates repair of office security system, including but not limited to, cardkey management, scheduling of Holidays, scheduling of doors, routine back up systems, cardkey readers, motion detectors and electronic door locks.
  • Maintains physical space at it relates to conference room and special event set ups.
  • Work with vendors and building staff to coordinate general services for the office i.e. carpet cleaning, heating and cooling, electrical, etc. May participate in choosing vendors and evaluating supplies and services.
  • Reviews and submits invoices for vendor payments.
  • Establish routine intraoffice mail runs.
  • Work with office management on the purchase of office furniture and equipment.
Experience/Qualifications:
  • High School Diploma and a minimum of 5 years of experience with at least 1 year in a supervisory role or, equivalent combination of education and experience.
  • Adobe Reader/ Kofax Power PDF
  • Building Security & HVAC Control Systems
  • Order Processing Systems
  • Space Planning / Conference Room Scheduling Systems
  • Microsoft Office (Outlook, Teams, Word. Excel, PowerPoint)
  • Facilities Maintenance / Work Order Systems
  • To perform this job successfully, an individual must have a basic knowledge of / be proficient in the following software:
    • Microsoft Office (Outlook, Teams, Word. Excel, PowerPoint)
    • Adobe Reader/ Kofax Power PDF
    • Facilities Maintenance / Work Order Systems
    • Space Planning / Conference Room Scheduling Systems
    • Building Security & HVAC Control Systems
    • Order Processing Systems
Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”
Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.
Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.
CCPA
Privacy Notice for Candidates
Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts:
Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at [email protected].