Events Coordinator, Public Engagement

About the Obama Foundation

At the Obama Foundation, we are guided by a core belief: that ordinary people working together can change history. Our mission is to inspire those people to take action, empower them to change their world for the better, and connect them so they can achieve more together than they can alone.

We were founded by community organizers, so when we seek change, we do it by bringing people together.

That approach begins at home, on the South Side of Chicago, where we are building the Obama Presidential Center. The Center represents a historic opportunity for Chicago: a chance to build a world-class museum and public gathering space that celebrates our nation's first African American President and First Lady, steps away from where he began his career, where she was raised, and where—together—they made their home.

But that approach extends to all our work, whether it's holding leadership training sessions in communities throughout the U.S., bringing local leaders together in countries around the world, working to support the global education of girls, or ensuring young men of color have pathways to opportunity.

As President Obama has said, "we cannot solve the challenges of our time unless we solve them together." So join us.

For more information, please visit www.obama.org.

Purpose of the Role

The Events Coordinator will be an integral part of the Public Engagement team. You will work very closely and collaboratively with the Senior Events Associate to ensure all Public Engagement events are designed and executed at the highest caliber, on budget, and in a way that is aligned with the Foundation's mission and values. You will support the Senior Events Associate in increasing the overall efficiency and effectiveness of Public Engagement events by creating resources, designing systems and processes, identifying vendors, and creating templates or playbooks. The Events Coordinator will specialize in participant management and experience including but not limited to attendee list creation, registration, post event data collection, meeting accessibility needs and coordinating event supplies.

Core Job Responsibilities

• Provide surge support to Public Engagement team as needed
• Ensure all event data is accurately tracked within Salesforce in a timely manner
• Assist with day of event logistics including set-up, break-down and supply transport
• Track the Public Engagement team's inventory of Event supplies including signage, merchandise and equipment
• Assist with the creation of Event memos, decks, typeforms and project plans
• Develop and refine process for creating and approving event attendee list, invitation, registration, and overall attendee experience

Key Deliverables / Outcomes

• Enhanced utilization of merchandise, including identifying items that resonate with our audiences and managing inventory levels
• Playbook of guiding principles and best practices for creating exemplary guest experience that is aligned with the Foundation's values, particularly inclusivity
• Participation in event debriefs to inform the planning of future events

Required Qualifications

• Poise under pressure and ability to adapt to evolving priorities
• Experience supporting events of varying complexity and size
• Strong experience in project management, process development, and cross departmental coordination
• Strong written and verbal communications
• Strong attention to detail
• Ability to successfully manage multiple work streams and different groups of stakeholders

In the interest of employee health and safety during the pendency of the COVID-19 global pandemic, the Obama Foundation is requiring that all prospective employees present proof that they are fully-vaccinated against COVID-19, or seek a reasonable accommodation for religious or medical reasons, prior to their first day of employment.

Equal Opportunity Employer

The Foundation is committed to creating a diverse work environment and is proud to be an equal opportunity employer. The Foundation does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. We encourage individuals of all backgrounds to apply. If you are a qualified candidate with a disability, please e-mail us at [email protected] if you require a reasonable accommodation to complete this application.