Editorial Assistant Jobs

Req #: 225744
Department: UNIVERSITY OF WASHINGTON PRESS
Posting Date: 08/22/2023
Closing Info: Closes On 08/29/2023
Salary: $4,584 per month
Limited Recruitment:

Other

Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The University of Washington Press is the oldest and largest publisher of scholarly and general interest books in the Pacific Northwest. We publish compelling and transformative work with regional, national, and global impact. We are committed to the idea of scholarship as a public good and work collaboratively with our authors to produce books that meet the highest editorial and design standards. We value and promote equity, justice, and inclusion in all our work.
The University of Washington Press has an outstanding opportunity for an Acquisitions Editor.
The Acquisitions Editor will join a terrific team of publishing professionals. Based in Seattle, the press is part of a vibrant book culture, with a wealth of independent bookstores, museums, cultural centers, and book supporters throughout the region. The Editorial Assistant provides administrative and editorial support for the acquisitions department, from the initial stages of book proposal review to the submission of final, revised manuscripts for transmittal to production. The Editorial Assistant assists the editorial director and other acquisitions editors in coordinating manuscript peer review, researching readers, and gathering sales and other data used in assessing projects’ suitability for publication. Responsibilities also include working with authors in the preparation of final manuscripts; providing guidance on image quality, formatting, and permissions; and ensuring that all submitted manuscripts and their related materials meet our standards for publication.

Duties And Responsibilities

• Bachelor’s degree and at least 1 year of experience in publishing or related field ORAn equivalent combination of education and experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS
• Demonstrated interest in equity, inclusion, and justice
• Graduate work or advanced degree in humanities, social sciences or field related to the press’s core acquisitions areas
• Evaluate preparation of final manuscripts including permissions for quotations used in text, copyrighted illustrations, illustration quality, and any reprinted material. Work with authors to resolve permission or illustration issues.
• Ability to communicate clearly, accurately, and effectively both in writing and verbally.
• Commitment to using an understanding of the diversity of human experiences in in supporting the press’s editorial program.
• Use a high degree of tact and discretion in handling confidential material and sensitive communications.
• Provide training in acquisitions support processes and tasks for assistant editors, editorial assistants, fellows, and interns.
• Perform other duties as assigned by editorial director. MINIMUM REQUIREMENTS
• Assist editorial director and other acquisitions editors with evaluation of book manuscripts. Responsibilities include assisting editors in assessing projects' suitability for publication, assisting with manuscript review procedures and peer review processes, and communicating directly with authors. Research readers as directed. Gather sales data as requested for use in evaluating manuscripts.
• Proficiency using Microsoft Office.
• Draft advance book information, including descriptive copy. Prepare materials for transmittal of final manuscripts to copyediting. Request contracts, production estimates and draft publication proposals as requested.
• Knowledge of Adobe In-Design or Photoshop
• Ability and desire to work both independently and cooperatively in a highly collaborative environment.
• The person in this position will be working in an open office environment Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
• Prepare materials for weekly acquisitions department meetings, biweekly editorial project review meetings and bimonthly Press Committee meetings. Manage database of hundreds of active and thousands of archived manuscript projects, and manage associated texts and illustrations. Arrange other meetings as requested and manage various schedules.
• Process readers' honoraria and complementary book copies for acquisitions department. Create, update, and organize paper files and electronic records. Log in, copy, and send out manuscripts and other materials. Acknowledge receipt and decline proposals and manuscripts as directed.
• Excellent organizational skills, plus proven ability to efficiently handle multiple long-term projects simultaneously.
• 1+ year experience with scholarly publisher
• Sensitivity to language relating to race, gender, sexuality, and ability/disability. DESIRED QUALIFICATIONS
• Familiarity with Filemaker Pro database management CONDITIONS OF EMPLOYMENT

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.