Contract And Office Administrator, Part Time

All Habitat Services, LLC: Where Nature & Excellence Meet!

Hours: 20 to 25 hours/week

Pay: $20 per hour

Are you passionate about the environment and love getting into the nitty-gritty of administration?

All Habitat Services specializes in habitat restoration by the management of aquatic, terrestrial and wetland invasive vegetation, as well as Public Health Mosquito Management. And as we grow, so does our need for a meticulous administrator with a touch of ecological interest!

What You'll Do:

• Be the go-to for contract administration
• Uphold our reputation for stellar customer service and unbeatable service delivery
• Engage with a diverse range of stakeholders - from private landholders to government agencies
• Support our thriving operations with top-tier administrative tasks

Why Join Us?

• Dive into a role where your contribution directly supports ecological progress
• Work with a firm recognized for its commitment to quality and excellence
• Be part of a team actively restoring our state's beautiful habitats

If the beauty of nature resonates with you and you have the knack for administration, we would love to hear from you!

Be part of our journey in making Earth more beautiful, one habitat at a time. Apply today!

Responsibilities

• Delivery and tracking of all contracts in our company project management system
• Serving as the primary point of contact for all contract related inquiries (internal and external)
• Maintaining a comprehensive understanding of the terms and conditions within each contract, including service scope, pricing, and timelines
• Handling phone calls (incoming and outgoing)
• Other duties as assigned
• Information gathering and preparation of service contracts, ensuring accuracy and completeness
• Maintaining accurate and up to date records of all contracts, amendments and related documents
• Preparing reports and correspondence
• Organizing files, supplies and materials
• Ordering supplies and maintaining up to date inventory information
• Providing general administrative support including tasks such as:
• Providing timely updates and troubleshooting as needed

Requirements

• Exceptional communication skills, both oral and written
• Strong organizational and time management skills, with the ability to prioritize competing demands
• Ability to maintain confidentiality of sensitive information
• Experience using CRM, project management and electronic signature software is preferred
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Comfortable working independently as well as collaborating within a team
• At least two years of experience as an office administrator or contract manager