Construction Administrator ***Remote*** Jobs

Job Summary:

This position is a key resource for assisting the Construction team with administrative tasks in connection with the project documentation, data entry, and follow-up. This position will handle various clerical tasks involving form input, customer submittal collection, and document file maintenance.

Duties and Responsibilities:

• Coordination and collection of all Subcontractor Information
  • Gather subcontractor prices for estimates
  • Make sure subcontractors are set up in FJX – if not request set up from Sub Administrator
  • Set up subfolders within project folders
• Gather Per Diem funding from Superintendents on a weekly basis.
• Assist Construction Management Team with tracking all bid opportunities including:
  • Download of all bid set drawings, and convert to PDF
  • Update bid tracker with new bid invitations and due dates
  • Create project folders in SharePoint for new bid invites, save all bid documents to folder
  • Upload New Bids and Revisions to Customer Portal
  • Notify PM and Coordinator of any missing closeouts
  • Submit bids in the customer portal
  • Assist with bid entry into FJX
• Make sure subcontractors are set up in FJX – if not request set up from Sub Administrator
• Upload Any and all Close out documents to customer portal
• Close Out Documents
  • Work with project managers, superintendents and coordinators to ensure all close-outs documents are submitted.
  • Upload Any and all Close out documents to customer portal
  • Maintain overall project planner and estimate tracking with account manager
• Gather subcontractor prices for estimates
• Notify PM and Coordinator of any missing closeouts
• Download of all bid set drawings, and convert to PDF
• Submit bids in the customer portal
• Assist with bid entry into FJX
• Upon award, request COI
• Create project folders in SharePoint for new bid invites, save all bid documents to folder
• Gather subcontractor quotes for Change Requests
• Make sure COI is uploaded to the customer portal within 24 hours of award.
• Manage and Maintain job site compliance paperwork.
• Download and maintain addendums and CCD's
• Set up subfolders within project folders
• Update bid tracker with new bid invitations and due dates
• Work with project managers, superintendents and coordinators to ensure all close-outs documents are submitted.
• Work with Project Managers to submit RFI's
• Move the project folder from Bids to the Customer Folders within SharePoint.
• Work with Project Managers to send out weekly updates of projects to the project team.
• Submit Change Requests in Customer Portal
• Upload New Bids and Revisions to Customer Portal
• Work with Project Managers and Permit Admin to make sure all projects are permitted
• Maintain overall project planner and estimate tracking with account manager
• Customer Awards
  • Upon award, request COI
  • Make sure COI is uploaded to the customer portal within 24 hours of award.
  • Move the project folder from Bids to the Customer Folders within SharePoint.
  • Work with Project Managers and Permit Admin to make sure all projects are permitted
  • Gather Per Diem funding from Superintendents on a weekly basis.
  • Work with Project Managers to send out weekly updates of projects to the project team.
  • Manage and Maintain job site compliance paperwork.
• Change Orders
  • Download and maintain addendums and CCD's
  • Work with Project Managers to submit RFI's
  • Submit Change Requests in Customer Portal
  • Gather subcontractor quotes for Change Requests

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Desired Skills, Certifications, and Education:

• Computer knowledge must include: MS Office- Word, Excel and Outlook
• High School Diploma/ GED
• Excellent oral and written communication skills
• Self-sufficient and able to work with little direct supervision
• Strong organizational skills
• Ability to prioritize and manage multiple priorities and
• 3-5 years of related construction coordination experience
• Ability to communicate effectively and work productively with
• High School Diploma/ GED
• Experience managing and prioritizing multiple projects
• Be an honest team player, growth-oriented, ability to do whatever it takes; safely!
• Strong attention to detail, mathematics and the ability to produce accurate
• Must be reliable, with a positive professional
• Computer knowledge must include: MS Office- Word, Excel and Outlook

Physical Requirements and Working Conditions:

Regularly required to sit, stand, and walk; occasionally lift and/or move up to 25 pounds; noise level is usually moderate. All employees may be required to visit a customer site and/or complete a ride along with a field technician as part of their employment.