Compliance Specialist Jobs

Compliance Specialist

Location: Louisville, KY

The primary function of the Compliance Specialist is to ensure the compliance requirements of the American Rescue Plan (ARP) State and Local Fiscal Recovery Funds (SLFRF) are met. This person’s role will focus primarily on providing technical assistance to, supporting, and liaising with internal and external stakeholders; researching and providing opinions on regulations; assisting with quarterly and annual reporting activities; reviewing and developing compliant grant agreements; assisting with the development and maintenance of policies, procedures, and compliance tools; provide responses and documentation for external audits; and other compliance and customer-oriented responsibilities. Approximately three weeks per quarter, this person’s work will be focused on reporting activities. This person will also complete financial monitoring and other monitoring activities as needed.

MINIMUM Qualifications:

Bachelor's degree in a related area, or in public administration, social science, political science, or a similar discipline

Three years of grant, government, compliance, finance, accounting, research, data analysis, technical writing, project management, or related work

Experience in, or aptitude for, professional or technical writing

Ability to communicate effectively and professionally to a variety of stakeholders

Ability and proficiency with Microsoft Office and other computer system applications

Ability to understand regulatory compliance in relation to federal and state funding

An equivalent combination of education and experience may be substituted

ESSENTIAL FUNCTIONS:

• Coordinate with LMG awarding agency and Louisville Accelerator Team on the development and execution of ARP grant agreements, including ensuring that all agreement terms and conditions meet Treasury and LMG requirements.
• Respond to external audit requests
• Participate in staff meetings and development activities as directed
• Enter quarterly report data into Treasury reporting portal and internal database
• Review data for accuracy prior to reporting
• Provide other work related to the grantee workflow to ensure compliance among LMG agencies and grantees
• Assist with developing and updating OMB ARP standard operations procedures and workflows as needed, to ensure compliance with ARP and LMG requirements
• Coordinate with accounting staff, purchasing staff, and other stakeholders to obtain data for quarterly and annual reports
• Assess eligibility of ARP projects, activities, and expenditures and provide written opinions when needed
• Provide compliance technical assistance, training, and guidance to internal and external stakeholders
• Perform other duties as directed by supervisor
• Work with LMG Agencies, grantees, and the Louisville Accelerator Team to develop and implement processes to ensure grant compliance

SECONDARY FUNCTIONS:

• Identify potential areas of compliance risk; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with staff concerning policies, procedures and updates
• Design and execute monitoring processes, including conducting file audits, assessments and documenting results and analyzing data trends
• Conduct standardized compliance monitoring of ARP projects and ARP grantees
• Provide compliance update reports to management as directed or requested
• Review grantee invoices for compliance with budget, grant agreement, and local and federal requirements.
• Review government contracts for eligibility

EXAMPLES OF DUTIES:

UNDER ADMINISTRATIVE SUPERVISION

• Collects expenditure, obligation, grant, and key performance indicator data from stakeholders and reviews data for accuracy and compliance
• Responds to requests for eligibility assessments of ARP activities
• Prepares correspondence and documents and completes special projects
• Analyzes ARP activity for compliance with governmental requirements
• Researches regulations and maintains database of compliance information opinions
• Reviews and approves grantee reimbursement requests, as needed
• Develops and maintains communication and effective working relationships within LMG departments
• Enters report data into Treasury portal on a quarterly basis
• Meets with departments and establishes compliance procedures for ARP projects
• Schedules and performs departmental compliance reviews of files and documentation to ensure adherence to applicable regulatory requirements, as needed
• Edits and amends ARP grant agreements to ensure compliance with ARP and LMG requirements
• Develops and updates SOPs, monitoring tools, and other documents to respond to new Treasury guidance or gaps in current processes