Clinical Administrative Assistant Jobs

Responsibilities

Core Responsibilites and Essential Functions

• Assist APP and clinical staff with appropriate requests to maintain patient flow through the clinic.
• Preparing the patient schedule for the providers for the next day.
• Compile financial, statistical data and reports as assigned.
• Must demonstrate and maintain patient confidentiality.
• Coordinate inbound/outbound specimens, authorization and referral WQ management.
• Maintaining the physician?s patient schedules and meetings, keeping physicians on track, and providing reminders about upcoming events and or barriers
• Responsible for routing telephone calls from patients, physicians, or other healthcare providers/facilities appropriately.
• Provide specialized administrative support for Physicians, APPs, and clinical staff
• Support Department activities
• Participates in department meetings, committees and events.
• Scan all required records into the EMR.
• Other duties as assigned.
• Manages various documents and handles confidential matters in accordance with policies and procedures.
• Other duties as assigned.
• Reviews and assist with orders in EPIC/BEACON and assist with obtaining any required information for the provider.
• Provide training of AA duties, medical records requests.
• Submit and follow up on tissue testing to outside sources.
• Reviews and monitors all Clinical Administrative Assistant order transcription, reminder screens, scanning, missing diagnostic and pathology reports.
• Skill in taking and transcribing dictation and in the operation of office equipment.
• Sorting and distributing daily mail.
• Ability to translate and maintain skills to read medical orders.
• Create and maintain spreadsheets for tracking various department data, information, requests and supplies.
• Request and send patient medical records and follow up on requests.

Required for All Jobs

• Performs other duties as assigned
• Complies with all WellStar Health System policies, standards of work, and code of conduct.

Qualifications

Required Minimum Education

• Equivalent Required and
• Bachelor's Degree Preferred
• High school graduate or equivalent Required or

Required Minimum Experience

• Minimum 3 years front office and and/or hospital experience Required or
• Office coordinator supporting a Physician?s office Preferred

Required Minimum Skills

• Skill in computer applications.
• Ability to establish and maintain effective working relationships with other employees and the public.
• Ability to work under pressure, communicate and present information.
• Working knowledge of basic Medical Terminology.
• Ability to read, interpret, and apply hospital and department policies and procedures.
• Effective communication skills including telephone, verbal communication, email and written.
• Calendar management, strong organization and coordination skills.
• Ability to handle multiple projects simultaneously and set priorities.
• Ability to establish priorities and coordinate work activities.
• Ability to identify problems, organize and analyze information.
• Skill in gathering and reporting information.
• Effective interpersonal relationships skills.

Required Minimum License(s) And Certification(s)

Additional Licenses and Certifications