Clerk Typist 2- 10 Mo - Como Sr. High 2023-2024 Sy

Supervision Exercised

• Transcribes memoranda, letters, reports and other materials from dictaphone recordings.
• The listed examples may not include all the duties performed by all positions in this class.
• Compiles and maintains complex or involved files, records, schedules, and statistics.
• Operates office equipment such as typewriter, copy machine, adding machine, postage machine, calculator, dictaphone, and telephone system.
• Types and/or word processes letters, narrative and statistical reports, schedules, lists, forms, cards, labels, envelopes and other related materials according to general guidelines.
• Prepares and types pay vouchers, requisitions, purchase orders and other related materials.
• Checks and prepares payroll time sheets, employee hours worked, overtime, and related forms and records.
• Operates a computer for data entry, file maintenance, and information gathering and/or retrieval.
• Compiles and maintains simple accounting and financial records where no technical bookkeeping knowledge is required; checks and reconciles data.
• Processes routine complaints or inquiries by explanation of office procedures, verification of records, correction of records, or referral to higher authority.
• Receives, sorts, and distributes incoming and outgoing mail.
• Answers telephone and receives visitors; determines nature of business, directs individuals to appropriate staff, or supplies information where a working knowledge of the operation is necessary.
• Prepares, types and/or word processes routine correspondence according to well-established guidelines and procedures.

Knowledge, Skills, and Abilities

• Working ability to follow oral and written instructions.
• Working ability to work with detailed information accurately.
• Working ability to operate modern office equipment.
• Working ability to interact effectively with employees in other units of the organization, other departments, and the general public.
• Working knowledge of modern office practices and procedures.
• Working knowledge of the policies, procedures, and services of the organization.
• Working knowledge of grammar, spelling, and punctuation.
• Working knowledge of word processing packages.
• Working skill in typing and/or word processing with speed and accuracy.
• Working ability to communicate effectively in person and/or over the telephone.
• Working ability to sort, alphabetize, file, search and/or retrieve computerized and/or manual records and files.
• Working ability to make simple arithmetic computations with speed and accuracy.