Clerk, Hr Data Entry (Part Time)

Position Function/Purpose

To assist analysts and other members of the Human Resource Department with data entry, filing, organizing, and preparing documents and files or labels.

Major Responsibilities

• Assist employees with Skyward Employee Access and online platforms.
• Handle backup duties when the departmental secretary is unavailable
• Submit work orders for department staff.
• Maintain campus and departments staff in the HR system upon employee transfers and terminations
• Dispense HR forms and answer any questions concerning them.
• Review weekly PEIMS reports for all areas with staff, contracted-out staff, and cleanup data discrepancies.
• Coordinate meeting/training locations and times.
• Maintain multiple departmental emails.
• Receive calls and answer questions concerning HR or direct questions to the appropriate individual.
• Assist campuses and departments with report requests as needed.
• Maintain office supply inventory.
• Assist HRIS analysts, Position Control, Compensation, PEIMS Coordinator and other department staff with data entry in all HR areas

• Manage the HR website.
• Maintain confidential documents.

Records and Correspondence

15. Prepare correspondence, forms, records, and reports using a personal computer.

16. Compile pertinent data as needed when preparing various federal, state and local reports.

Other

17. Maintain confidentiality.

18. Assist with the district’s Award programs, job fairs, hiring events, and orientation.

19. Perform all other duties as assigned.

Qualification Requirements

1. High School Diploma or GED

2. Effective communication and interpersonal skills

3. Proficient in the use of software to maintain spreadsheets/databases and word processing

4. Demonstrates an initiative and self-reliance

5. Demonstrates a positive, professional attitude

6. Demonstrates superior organizational skills

7. Ability to perform basic arithmetic calculations

8. Self-motivated.

9. Professional attitude at all times

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made if necessary while performing the duties of this job.

1. Eye strain

2. Standing

3. Reaching above shoulders

4. Kneeling

5. Bending

6. Moderate lifting, 15-44 lbs.

7. Moderate carrying, 15-44 lbs.

Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus. Regular attendance required.

Equipment used

1. Typewriter

2. Computer

3. Copy Machine

4. 10-Key Calculator

5. Fax Machine

6. Document imaging machine/scanner

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal Office Environment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.