Birth Clerk Jobs

Only applicants who meet the Minimum Qualification Requirements and meet all selective requirements (listed below) will be placed on the eligible list.

The Iowa Department of Public Health (IDPH) and Department of Human Services (DHS) merged on July 1, 2022, to form one agency, the Iowa Department of Health and Human Services (HHS). We are seeking a Birth Clerk (Clerk Specialist).

Oversee birth registration for the Bureau of Health Statistics including, but not limited to:

• Prepare and mail all newborn birth certificates each day.
• Process hospital fee reports and home birth fee reports daily.
• Provide birth registration guidance via telephone, email or in-person.
• Process current correction requests and the birth work queue daily.
• Process birth-death match, duplicate and other reports as instructed.
• Process home birth registration requests and completed home birth registration packets daily.
• Process NCHS reports daily.

This position must have an understanding of the confidentiality requirements as specified in the Iowa Code and Administrative Rules and process actions accordingly.

• Will prepare certified copies of vital records after changes in accordance with the Iowa Code and Administrative Rules.
• Will be responsible for scanning all birth registration
• Will be responsible to maintain inventory of certified copy paper assigned to them and document voided paper and paper unaccounted for.

documents that are processed.

This position requires knowledge of entitlement and legal action changes as outlined by Iowa Code and Administrative Rules.

• Completes special projects or other duties as assigned within the established time frames.
• Will be able to make decisions regarding entitlement and legal actions in accordance with these laws and rules.

This position will process voluntary paternity affidavits to vital records. This position must have an understanding of the confidentiality requirements as specified in the Iowa Code and Administrative Rules and process actions accordingly. Will prepare certified copies of vital records after changes in accordance with the Iowa Code and Administrative Rules.

This position will provide guidance and support to staff and advise supervisors on processing of voluntary paternity affidavits. Will provide consultation to parents, lawyers, other agencies and members of the public as it relates to legal actions and Iowa Code and Administrative Rules authority.

Will be responsible to communicate via written and oral correspondence with a wide variety of agencies and professionals involved in legal action processing including but not limited to attorneys, clerk of court staff, hospital staff, other government agencies and the general public.

Will be responsible to maintain inventory of certified copy paper assigned to them and document voided paper and paper unaccounted for. Will be responsible for scanning voluntary paternity affidavits that are processed.

This position requires knowledge of entitlement and legal action changes as outlined by Iowa Code and Administrative Rules. Will be able to make decisions regarding entitlement and legal actions in accordance with these laws and rules. Completes special projects or other duties as assigned within the established time frames.

Benefits: We have a great total compensation package, including:

• Health, Dental and Vision Insurance
• Flexible Spending Accounts
• Vacation Leave
• Long-Term Disability Insurance
• Paid Holidays (9 days/year)
• Iowa Public Employees' Retirement System (IPERS)
• Sick Leave
• Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)
• Life Insurance

For additional information on benefits, please visit the Iowa Department of Administrative Services website at https://das.iowa.gov/human-resources/employee-and-retiree-benefits.

Director's Statement: HHS values those with “lived experience” and encourages adults who were fostered as youth, foster parents, and/or parents who were in the DHS system to apply. Minorities, women, persons with disabilities and veterans are encouraged to apply (Hearing and Speech Impaired – Relay Iowa 1-800-735-2942 TDD).

E-Verify Statement: Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Selectives

• 083 Typing Score of 40 or greater (40-49 WPM) Information about typing tests and scores related to State of Iowa employment can be found at: https://das.iowa.gov/human-resources/state-employment/typing-test-information

AND

162 Data Entry

6 months’ experience, 12 semester hours, or a combination of both in the process of entering data into a computerized spreadsheet or database.

Minimum Qualification Requirements

Experience equal to three years of full-time clerical or closely related work;

OR

an equivalent combination of education and experience, substituting graduation from high school, G.E.D. equivalency or satisfactory completion of a recognized correspondence or formal job-related training course at the high school or equivalent level such as that offered by WIN, OEO, CEP, CIVEC or similar programs, for one year only of the required experience;

OR

an equivalent combination of education and experience, substituting nine months or thirty semester hours coursework in an accredited business school, college or university for each year of the required experience;

OR

certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;

OR

employees with current continuous experience in the state executive branch that includes the equivalent of eighteen months of full time experience as a resident treatment worker or Clerk–Advanced.

For additional information, please click on this link to view the job description.

Additional Qualification Requirements

• To meet the Typing Selective , you must provide and submit with your online application. If you do not have a test, you may schedule a test with IowaWorks across the state. We are temporarily allowing ONLINE tests. Many free and reliable tests can be found by searching online. A site that has been popular amongst applicants is speedtypingonline.com . You may also use typing.com or typingtest.com . The test can be accepted if it is witnessed by another person and it has met the requirements/guidelines on the document submitted.

These guidelines must be met and need to be on the typing document you submit:

• Your name and date must be on the document submitted to this office.
• Net words per minute (one point deduction for each error)
• Number of errors
• And it must be signed off by a witness or another person not just from the typing website's electronic signature.
• Gross number of words typed in a five minute timed test