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Birth Certificate Registrar Jobs

Company

Wentworth-Douglass Hospital(WDH)
Address , Dover, 03820, Nh
Employment type PART_TIME
Salary
Expires 2023-10-06
Posted at 9 months ago
Job Description

Birth Certificate Registrar

- (3254184)

At Wentworth-Douglass, we value people who contribute to patient-centered care that enhances community health; we recognize and reward those who share our values and transform our patients' lives. We invite you to explore opportunities, cultivate community wellness and professional growth.

1. Release Of Information
a. All faxes and phone requests and inquiries for the patient information through all caregivers, insurance companies, billing departments and patients to be handled appropriately according to electronic medical record guidelines, this including the burning of information to CD's. All completed in a timely manner.

2. Birth Certificates
. Upon request you are to complete birth certificates and submit electronically to the State of New Hampshire, making sure all pertinent data required by the State of New Hampshire is placed to the worksheet. This is all to be completed in an appropriate time designated by the State of New Hampshire.
a. All designated documents pertaining to Birth Certificates must be scanned in to the electronic medical record in a timely manner.

3. Filing/Storage of Records
. Tracks record entry and exit from both the Wentworth-Douglass Hospital Medical Records Department and WHP, Wentworth Health Professionals Medical Records Department, from any off-site storage locations per departmental policies and procedures in order to maintain control and accountability of record location/status at all times.
a. Pack and prep retired paper records for shipment to and storage at Iron Mountain, offsite medical records storage contractor, per departmental and Iron Mountain policies and procedures.
b. Recall and re-process boxes of records from storage at offsite facility, per departmental policies and procedures.

4. Records for Audits/Auditors
. Pull records for audits and assure the auditor is given the appropriate access to only the view that is necessary for them to complete their audit according to the electronic medical record security set up in all electronic medical records applications.

5. Pre-Loads, post-Loads and retires paper medical records per organization policies and procedures.
. Pre-loads and post-loads medical records into NextGen with 100% accuracy based on departmental and /or practice guidelines.
a. Retires paper medical records per departmental policies and procedures within WDH medical records and WHP medical records.

6. Viewing or scanning in medical documentation must be appropriately guided by policies and procedures verifying accurate filing based on the identification system of name and date of birth.
. Scans medical documentation utilizing ICS application and Soarian EDM, ensuring scanned documents can be read and are complete (no missing pages, placed in appropriate file and under appropriate encounter number)

7. Processes incoming mail for both WDH medical records and WHP medical records.
. Receives, opens and sorts mail appropriately for each section based on departmental policies and procedures.

8. Attends at Least 90% of staff meetings.
. Actively participates in staff meetings and other ad hoc departmental meetings.
a. Initiates, participates, supports and/or assists in the implementation of process improvement initiatives.

9. Complies with facility's policies regarding absenteeism and tardiness, policy HR-13
. Responsible for exercising regular and punctual attendance.

Experience Minimum Required
  • 3 years of medical records experience and 1 year electronic medical records experience.

Experience Preferred/Desired
  • 2 years of NextGen EMR experience and 4 years of general medical records experience.

Education Minimum Required
  • Associate degree; High school or equivalent GED

Education Preferred/Desired
  • Associate degree; high school diploma, training in medical terminology.

Training Minimum Required
  • Knowledge of medical records procedures and computer applications

Training Preferred/Desired
  • Knowledge of medical records work procedures, NextGen EMR, Soarian EDM, Soarian Clinicals and Soarian Financials.

Special Skills Minimum Required
  • Strong computer skills; Basic medical terminology; Ability to organize work priorities adn meet specific objectives under time constraints; Ability to multi-task; Strong interpersonal skills; Ability to interact with persons of varying backgrounds and education.

EEO Statement
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Primary Location NH-Dover-WDH Main Hospital
Work Locations WDH Main Hospital 789 Central Ave Dover 03820
Job Medical Records Specialist
Organization Wentworth-Douglass Hospital(WDH)
Schedule Part-time
Standard Hours 30
Shift Day Job
Employee Status Regular
Recruiting Department WDH Women & Childrens Center
Job Posting Aug 1, 2023