25650BR
Advancement Coordinator
Music Administration
Position Overview
The Advancement Coordinator is responsible for promoting the general image and well being of the School of Music through development/fundraising support, alumni relations, special events, and special projects. Reporting to the Dean of the School, the successful candidate will work closely with the following: KU Endowment Director of Development for the School of Music, the Friends of Music (primary external support group for the School), faculty and professional staff in the School, and other individuals and/or entities identified by the dean. The successful candidate will be called upon to engage both collaboratively and independently, and be flexible and creative in pursuing opportunities that are not always clearly defined. There will be expectations for some work duties outside of the normal business day (donor or other special events). As a member of the dean’s staff, this position may be called upon to assist with other priorities of the dean and the dean’s office.
Partnering with KU Endowment Association
Paramount is the expectation to support KUEA staff in efforts to identify, cultivate, and steward donors to the School of Music. To this end, the Advancement Coordinator will make donor experiences between the School of Music and KU Endowment seamless, professional, and reassuring. In coordinating development events on behalf of the dean, the successful candidate will consult and collaborate with KU Endowment staff members who lead fundraising efforts for the School of Music. Candidate will assist the Dean and KU Endowment staff with proposal writing, event planning and execution, donor communications, Dean’s Club coordination, development of donor collateral and giving opportunities, and assist KU Endowment staff with donor visits to the School of Music, and with the Dean and individual faculty members.
60% Development/Fundraising Support
In collaboration with the Dean and the KUEA Director for Development for the School of Music, develop and implement strategic fundraising plan for corporate, foundation, individual, and membership campaigns. Oversee: annual giving programs (Friends of the School of Music, Dean’s Club); KU Music’s One Day. One KU. fundraising efforts in addition to any LaunchKU fundraising campaigns; special/specific giving campaigns as needed; and Swarthout Take a Seat campaign. Scholarship stewardship - ensure that scholarship donors receive annual acknowledgment letters from recipients, recognition in application publications, and are invited to meet their students at the reception held prior to the annual Scholarship Concert. Identify and cultivate sponsors for major performances in order to increase marketing and engagement with donors and/or alums. Collaborate with the Dean and KU Endowment staff with proposal writing, donor communications, annual giving coordination, development of donor collateral and giving opportunities. Arrange and coordinate donor visits to the School of Music and meet with donors and committees as needed.
10% Alumni Relations
Serve on behalf of the Dean as the principal communications liaison with music alumni, including those with degrees in disciplines other than music but who participated in ensembles and other musical endeavors at KU. Responsibilities will include supporting discreet alumni groups with the School of Music (e.g., Band Alumni Association). Serve as the principal liaison for the School of Music with the KU Alumni Association.
10% Special Events
In consultation with the Dean and the KUEA Director for Development for the School of Music, plan and produce public relations events promoting the image of the School of Music on and off campus, and among the various constituencies of the School, University, and general public at large. Work closely with faculty and students participating in special events. Coordinate with other entities on campus with regard to prescribed policies and procedures.
10% Concur Travel System Liaison
Serve as the Concur Travel System Liaison for the School of Music. Work with CTP in booking all large KUEA funded group travel events. Provides assistance for faculty, staff and student travel. Responsible for booking all of the Dean’s travel.
5% KUEA Budget Management
Provides monthly KUEA reports to the Dean and Director of Finance; process KUEA deposit; and assist with scholarship letters from students to donors. Facilitates KUEA funded invoice and vendor payments to the Service Center. Provides back-up to the Director of Finance with endowment check approvals.
5% Other duties as assigned
Assisting the Dean, facilitate special projects involving the School of Music. As a member of the dean’s staff, this position may be called upon to assist with other priorities of the dean and the dean’s office.
Required Qualifications
- Excellent written communication skills as evidenced by the application materials.
- Bachelor’s degree in communications, journalism, marketing, business or a relevant field, plus minimum of one year of related professional experience.
- Experience working with multiple deadlines and competing priorities as evidenced by the application materials.
Preferred Qualifications
- Experience working independently and as part of a team.
- Three (3) years' experience working with project management and/or fundraising.
- Experience with event planning and coordination; and experience working with diverse groups of individuals.
- Experience managing and maintaining a donor records database in a software system.
Contact Information to Applicants
Terri Morris, Executive Assistant, School of Music Administration
[email protected]
785-864-3422
Additional Candidate Instruction
A complete application will include a Cover Letter, Resume or Curriculum Vitae, three references (include name, email and phone number).
Initial review of applications begins
Monday, July, 24, 2023 and will continue until a qualified pool is received.
Advertised Salary Range: $41,299 - $45-000; commensurate with experience
Application Review Begins: 24-Jul-2023
Anticipated Start Date: 01-Aug-2023
Primary Campus: University of Kansas Lawrence Campus
FTE: 1.0
Reg/Temp: Regular
FLSA Status: Nonexempt
Employee Class: U-Unclassified Professional Staff
Work Schedule: Monday-Friday 8-5; Occasional nights and weekends may be required for special events.
Job Family: Public Affairs-KUL
Work Location Assignment: On-Site
Disclaimer
The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX,
[email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).
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