Administrative Manager Jobs

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home.

A Brief Overview

The Administrative Manager is responsible for the day-to-day operations, coordination, and evaluation of the Administrative Department and employees.

What You Will Do

• Assist Department Director and senior leadership with audits and reports to help determine and advise on appropriate actions, and operating procedures through the development and implementation of policies and procedures.
• Advise and develop sound organization methods and procedures as they relate to the Administration Department functions.
• Establish policies and procedures to ensure the use of DU’s brand and logo are consistent and professional and reflective of the mission, vision and values of the organization.
• Oversee the implementation of company security requirements related to the Administration Department’s functions, to include policy development and implementation.
• Support HR and Training functions as needed.
• Oversee the management of policies and procedures company wide.
• Establish the communications policies and procedures to include schedules, format, and review of content to ensure that communications meet security and confidentiality requirements, are professional and reflect the mission, vision and values of the organization.
• Provide overall leadership, guidance, and supervision to the Administration Department employees.
• Responsible for the oversight of corporate travel and adherence to related policies.
• Oversee the company’s document management processes related to document handling security requirements and records retention.
• Oversee the DU Cares Employee Giving Program to ensure compliance with program policy and procedures.
• Participate in annual budget formulation process and monitor budget expenditures to ensure that expenses are reasonable and allocated to the appropriate general ledger.
• Determine and advise on ways to improve the effectiveness and efficiency of operations and work distribution and to coordinate activities within the office.
• Coordinates and manages office workload, acting as the lead in activities related to office management, emergency management, and resolving problems related to office operations.

Conditions of Employment

• Must pass a pre-employment drug test, random drug test thereafter in accordance with the published policy of Doyon Utilities.
• Eligibility to work on a military installation includes compliance with Department of Defense mandates with respect to employee background and health directives.
• Must have a valid driver's license issued by the State of Alaska. Must be eligible to work on a military installation in Alaska.

Qualifications

• Excellent project management skills.
• Strong written and verbal communication skills.
• Excellent conflict resolution and customer service skills.
• Excellent leadership and people management skills.
• Bachelor's Degree in Business or related field. Will consider combination of post-secondary education and extensive related experience as a substitute for the bachelor’s degree on a year-for-year basis. Required
• 3 years of supervisory experience. Required
• 4 years of job-related experience. Required
• Strong problem-solving, and analytical skills.
• Ability to maintain strict confidentiality.
• Proficient in Microsoft Office Suite.

Reasonable Accommodation

Doyon Utilities will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. Accommodation requests should be made, in writing to the Human Resources Department.

EEO

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or national origin, disability, veteran status, and other protected characteristics. The EEO Know Your Rights poster is available at Know Your Rights (eeoc.gov) For questions on the job posting contact 907-455-1500.

Physical Demands

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sitting - Constantly
• Carrying - Rarely
• Stooping - Rarely
• Reaching - Rarely
• Hearing - Constantly
• Talking - Constantly
• Grasping - Occasionally
• Walking - Occasionally
• Pulling - Rarely
• Kneeling - Rarely
• Balancing - Rarely
• Handling - Occasionally
• Eye/Hand/Foot Coordination - Frequently
• Pushing - Rarely
• Repetitive Motions - Frequently
• Standing - Occasionally
• Feeling - Rarely
• Climbing - Rarely
• Crouching - Rarely
• Crawling - Rarely
• Lifting - Rarely

Working Conditions

• Temperature Change - Rarely
• Noise - Occasionally
• Wet - Rarely
• Extreme heat - Rarely
• Extreme cold - Rarely
• Atmospheric Conditions - Rarely
• Humidity - Rarely
• Vibration - Rarely
• Hazards - Rarely

Doyon Utilities is committed to delivering safe and resilient utility services with an emphasis on reliability and efficiency. Our employees are committed professionals in their fields and passionate about what they do and the customers they serve the United States Military. Inherent in our mission is modernizing facilities; employing best utility practices that reflect leading industry standards; and operating as vigilant stewards of the environment while ensuring the health and safety of our workforce and our customers.