Administrative Assistant/Data Entry ( Remote)

Title: Administrative Assistant Location: San Antonio, TX Duration: 6-months contract Pay Rate: $18.50/hour

• GENERAL PURPOSE Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures. II. DUTIES AND RESPONSIBILITIES
• SALES SUPPORT: Phone/Reception. Enter call in orders/hotshots (immediate orders). Copying, laminating and distributing. Coupon tracking. Create and maintain Track/Rank/Publish boards as required. Sales Meeting Notices/Handouts as requested
• ADMINISTRATIVE DUTIES: Coordinate employee/facility events including catering and meeting room set up. Handle mail/shipping. Update phone directory. Ensure compliance to company audit guidelines. Manage flow of information throughout the day, faxes, copying, telephone, etc. Schedule conference rooms. Support inventory process as assigned. Provide admin support to Sales Center Manager and other leaders as assigned.
• RECORDS/PAYROLL: Maintain and update LCC codes/hour transfers in timekeeping system. Ensure that all approvals are obtained to process payroll. Monitor Kronos (timekeeping) and payroll activities. Remote punch audit tracking to ensure compliance with audit frequency. Trimester Incentive verification as requested for route assignments and other required information SECURITY. Security door maintenance and programming. Maintain surveillance back up tapes. Maintain visitor log and badges. Assign access cards.
• Education:
• HUMAN RESOURCES: New Employee Orientation and On-Boarding. Responsible for collection, review and dissemination of original new hire paperwork. Prints and posts Open Requisition reports/Job Opportunity listings. Make sure all required postings are posted (for audit purposes), DOT – files, random drug testing, records of violation, MVR and physical re-certification. Safety Matrix – Training, tracking, and reporting to responsible parties
• Information Technology: Phone system and voice mail maintenance. Maintain/request maintenance on office equipment. III. QUALIFICATIONS

~ High school diploma or GED required. Some college preferred.

• Experience: ~0-3 years experience in automated office environment. ~ Minimum 1 year of finance related experience in an office environment. ~ Basic computer skills including Excel, Word and Powerpoint or related experience. ~ Excellent phone etiquette. Knowledge of multi-line phone systems. ~ Accurate data entry. Strong organizational skills. Bi-lingual preferred. ~ Occasional lifting of up to 50lbs. ~ Can pass credit, criminal and drug screening. Must have flexible schedule. CCSWB Safety specification applies to all Manufacturing, Manufacturing-Combo's, Distribution/Sales Centers, Fleet and Warehouse facility areas. This policy also applies to all associates that perform job tasks/functions that require the use of Personal Protective Equipment (PPE) at Client Southwest Beverages LLC (CCSWB) up to and including all Commercial, Sales and Administrative Job functions contingent upon required work area(s) and/or required job task(s) being performed. The provisions of the Personal Protective Equipment Program apply to all Client Southwest Beverages personnel, visitors, contractors, suppliers, vendors, and temporary workers. #CB