Administrative Assistant (Evs) Jobs

Administrative Assistant (EVS) 10944 DDC - Sahuarita, AZ :

Position Summary

Under direct supervision of the Environmental Services Manager, enhances effectiveness by performing a variety of administrative duties and tasks. Maintains confidentiality of all privileged information.

This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.

Essential Duties & Responsibilities

• Performs other duties as required.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Maintains attendance records for team members in department.
• Verifies team member time records.
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Establishes and maintains an effective filing and retrieval system.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly.
• Maintains all team member files and records for department. Ensures all paperwork is filed accurately. Ensures proper paperwork is sent to Human Resources for any employee changes.
• Receives, sorts, logs, and routes mail.
• Records and delivers messages or transfers calls to voice mail when appropriate.
• Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and other documents and communications from computer systems, drafts, recordings, or verbal instruction as requested.
• Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
• Contributes to a team effort and accomplishes related results as required.
• Photocopies, collates, distributes, and files documents.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
• Maintains inventory of office supplies.

Job Requirements

Minimum Qualifications:

Education And Experience

High School Diploma or GED required plus 2 years as administrative assistant or secretarial experience; or qualifying 3 years equivalent combination of education and experience. Casino experience preferred. Must be able to type at least 35- 45 wpm and able to demonstrate basic math skills on a timed test. Must be experienced and pass a proficiency test in: Excel No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, obtain and maintain gaming license and to include the following:

Knowledge, Abilities, Skills, And Certifications

• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Ability to demonstrate outstanding guest service at all times.
• Ability to accurately enter information into computer systems.
• Ability to work independently with minimal supervision.
• Knowledge of records management and basic accounting procedures.
• Ability to maintain confidentiality.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with team members at all levels.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to communicate, read, and write clearly in basic English.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Knowledge of modern office practices, procedures, and equipment.

Physical Demands

While performing the duties of this job, the team member regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The team member frequently is required to walk. The team member occasionally is required to stand; and stoop, kneel, crouch, or crawl. The team member must occasionally lift and/or move up to 25 pounds.

Work Environment

Work is generally performed in a warehouse setting with a moderate to high noise level. Some work is performed in a Casino setting with exposure to second-hand smoke and a high noise level. Evening, graveyard, holiday and/or weekend work may be required. Extended hours and irregular shifts may be required.