Admin Asst/Back Up Cashier

Overview

Responsibilities

• Works with a centralized Accounts Receivable department when necessary to resolve customer issues regarding delivery and settlement
• Maintains sales building breakroom cleanliness and organization.
• Process payments for supplier invoices via SAP using internal PO system. Reconcile credit card payments
• Other administrative and customer support responsibilities as assigned
• Provide a high level of customer service and support to both internal and external customers in person and via email or telephone
• Manage, track, and communicate financial administrative controls or reports
• Conducts a weekly inventory of building supplies (office supplies, breakroom supplies, maintenance supplies) and communicates appropriately to ensure appropriate inventory levels are maintained.
• Perform tasks associated with location support responsibilities, including customer interactions, visitors, mail, and telephone support
• Perform general administrative support work such as running reports, copying, filing, and faxing

• Create deposit documentation for armored car service pickup
• Assist customers with invoice creation, tracking, and payment reconciliation
• Front desk coverage during business hours
• Submit Route DSDs to AR as needed
• Provide backup Cashiering support includes but is not limited to:
• Process checks through bank scanner
• Cashier and reconcile driver routes, utilizing a settlement tracking system
• Count all currency utilizing coin sorter and bill counter; lifting up to 40lbs

Qualifications

• Demonstrate strong computer skills in Excel, Word, Outlook, and PowerPoint
• Aptitude to work with minimal supervision – set goals, implement action plans, and monitor progress
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and communication skills
• High School Diploma or GED
• Experience providing administrative and/or facility support
• SAP experience preferred
• Show strong attention to detail and communicate effectively with both internal and external customers
• Must be a strong team player
• 1-3 years cash handling experience
• Strong speech or presentations skills
• Self-motivated and proactive

EEO Statement