Acquisitions Specialist (College Graduate Opportunity!)

Task & Duties:

• Prepare correspondence and reports on all aspects of procurement operations.
• Acts as liaison between the supervisor and organizational staff by providing accurate and timely advice on procedures, reports, requirements, and other matters.
• Makes complex arrangements involving the supervisor's calendar. Arranges meetings by reserving the space, setting the time, and contacting the individuals expected to attend. If necessary, arrange for transportation and lodging for participants. Transmits agenda and background materials to participants, advising them of topics to be discussed.
• Learns the Offices' processes and procedures and works to streamline and organize them to maximize efficiency.
• Supports onboarding of new hire staff and the logistical needs of existing agency staff joining Foreign Operations from the field. Collects and tracks key information and facilitates access to equipment such as laptops.
• Coordinates with staff to gather responses to substantive inquiries. Furnishes readily available information to aid in the discussion when referring technical inquiries to key staff members and follows up to ensure a timely response.
• Role includes up to 10% international travel.
• Attends meetings, notes commitments made, informs staff of the commitments. Follows standard procedures for procuring, authorizing, controlling, and justifying office supply purchases.
• Produces a variety of reports, tracks suspense actions, produces charts, creates specialized databases, or prepares presentation materials from a project management software program. Identifies office automation tasks that can be performed more efficiently and develops new methods or procedures for performing them, such as creating macros or setting up document shells or format styles that expedite the production of documents.

Qualifications:

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• Relevant experience providing administrative assistant services and/or proven ability to work in an international environment (preferred international experience)
• Good knowledge of results-based assistance instruments (grants and cooperative agreements)
• Interest in Acquisition and Assistance a plus
• Demonstrated interest in learning about federal procurement regulations and procedures.
• Ability to deal effectively with intermediate to high level representatives of U.S., interregional, international and local business and industry, and the host government.
• Must successfully complete a government background investigation for facility access.
• Ability to work effectively with individuals from diverse backgrounds and perspectives.
• Ability to analyze and organize large amounts of detailed information, such as cost factors and contract types, as related to requirements.
• Has a minimum of an Associates degree (bachelors preferred)
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