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Executive Assistant Jobs in San Mateo, California

Executive Assistant Jobs
By Zipline At South San Francisco, CA, United States
Manage complex calendars with an understanding of business priorities, including using your judgment to help manage their time.
5+ years of experience as an Executive Assistant supporting a member of an executive team. Bachelor's Degree preferred.
Excellent communication skills: You can clearly and strategically communicate verbally and in writing.
Organizational skills: You love being and keeping others organized and pride yourself on your attention to detail.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures.
Organize and facilitate large team meetings.
Executive Assistant Jobs
By The Sage Group (Bay Area) At Redwood City, CA, United States

Location: Redwood City ideal, but could possibly do Hybrid

Duration: 6 months to start with a high likelihood for extension or conversion to FTE

Executive Assistant Jobs
By Mill At San Bruno, CA, United States
Strong organizational skills, comfort with on-the-job problem solving and upward management
Minimum 2-3 years of work experience at a startup or an investment firm supporting an executive in a similar hybrid role
Experience as a research associate, business analyst, chief of staff or assistant
Strategically partner with members of the leadership team to support their cross-functional needs.
Design and organize tracking for action items and prioritize follow up actions from meetings
Plan leadership company travel and coordinate with other support staff as needed
Executive Assistant Jobs
By Natural Resources Defense Council (NRDC) At San Mateo County, CA, United States
Strong project management and project coordination skills
Manage material gathering, administer the collaborative online space for materials and agendas, and participate in meetings to take notes
Track departmental budget, ensuring accurate coding of spending and frequent reporting with finance staff
BA/BS degree or equivalent work experience
Experience supporting or facilitating multiple projects a plus
Experience working with multiple teams, priorities, and projects at the same time
Executive Assistant Jobs
By PRI Technology At Belmont, CA, United States
Minimum of 7 years’ experience in Executive Support at a publicly traded company. Experience in tech company is preferred.
High personal accountability for self and others. • Strong, executive presence with polished verbal and written communication skills
Enjoy working under pressure and deadlines, with a strong ability to manage ambiguity and uncertainty, while driving clarity.
Excited to learn and adapt to new responsibilities.
Ability to work independently in a fast-paced, entrepreneurial, results-oriented culture
Enthusiastic team player with a can-do attitude and good sense of humor.
Executive Assistant - 74796 Jobs
By Swoon At San Francisco Bay Area, United States
*Strong relationship management skills, and ability to build a personal network throughout the company.
*Previous experience partnering with senior management in a fast paced, innovative environment.
*Minimum of 5 years of applicable administrative experience, ideally from a global software organization.
*Skillful execution of administrative activities, with high attention to detail, organization and process.
*Project Coordination experience is needed at an intermediate complexity.
*Experience working with/in large administrative teams.
Executive Assistant To The Ceo
By BioSpace At South San Francisco, CA, United States
Proven project management skills with experience driving internal and external events and business deliverables
Core team member to coordinate external and internal events such as JP Morgan, all-hands, Managers meetings, onsite meetings, and employee events
Manages a variety of special projects for the CEO and CCO
At least seven (7) years experience supporting C-Level Executives, preferably in the Biotech or Life Science industries
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners
Executive Assistant, Investments Jobs
By Chan Zuckerberg Initiative At Redwood City, CA, United States
7+ years of professional experience with related administrative, operations or project management work in a fast-paced environment
Strong time management skills with the ability to multitask and prioritize across projects to meet deadlines
Other tasks as requested, including but not limited to investment support work such as pipeline management
Experience supporting senior level leaders in the banking or finance industry is preferred, but not required
Leverage critical thinking skills and anticipate the needs of the senior leaders and proactively seek appropriate resources to support the team
Manage timely and accurate expense reporting
Senior Executive Assistant Jobs
By clearpol At San Francisco Bay Area, United States
Exceptional organizational and project management skills, with a strong attention to detail.
Efficiently manage the CEO's calendar, scheduling appointments and prioritizing the most sensitive matters.
Manage special projects, strategic initiatives, and critical issues as they arise.
Bachelor's degree or equivalent experience in Business, Administration, or a related field.
Ability to manage multiple tasks while thriving in a fast-paced startup environment.
Coordinate the logistics of team meetings and events, including preparing agendas and tracking action items.
Executive Assistant Jobs
By Cardlytics At Menlo Park, CA, United States
Experience in coordination, project management, and program management, especially organizing and directing multiple cross-functional teams at once.
Experience in business management, operations, and consulting roles, especially those focused on executive-level advising, operational excellence, and cross-functional collaboration.
Exceptional organization and time management skills, with a high attention to detail.
Experience in similar roles at fast-paced, product-led tech companies.
Experience guiding performance measurement methodologies, pulling insights from data, and presenting data-driven strategic recommendations.
Strong business acumen. (Experience in advertising technology and/or financial institutions is a major plus.)
Executive Assistant Jobs
By Snowflake At San Mateo, CA, United States
Bachelor’s degree and 4+ years of relevant work experience-- direct executive support, project management or event planning experience.
Experience working with all levels of management, employees, vendors and customers
Effectively manage and maintain calendars for Product Leadership.
Manage team budget, travel and expenses; process all expenses and reimbursements; manage invoices and Purchase Orders.
Serve as a technical lead for, and manager of, small projects.
Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
Executive Assistant Jobs
By Aven At Burlingame, CA, United States
Exceptional organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
This is an onsite role. The company offers a competitive salary, equity, 401k, and full benefits!
Manage the CEO's calendar, proactively scheduling and prioritizing appointments, meetings, and events.
Experience in high-end hospitality preferred
Proven experience as an Executive Assistant or similar role, supporting C-level executives
Strong attention to detail and accuracy, with excellent proofreading and editing skills.
Executive Assistant To The Ceo
By VeriSIM Life At San Francisco Bay Area, United States
Excellent organizational and time management skills
5+ years of experience as an Administrative Assistant supporting a senior manager and/or as an Executive Assistant, in a fast-paced environment
Maintain extensive knowledge of key issues, commitments and priorities of the CEO.
Discretion and experience handling sensitive/confidential information is a must
Ability to effectively manage and coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment
Ability to protect confidential and proprietary information of the company and previous experience handling sensitive/confidential information is a must
Executive Assistant Jobs
By NAI NorCal At San Francisco Bay Area, United States
Lead management: Track & remind team to follow up with client leads
Transaction coordination: Manage all listings from start to finish to ensure timelines are met
Listing coordination: Prep home to go on the market, manage vendors, oversee progress, Be present for inspections, appraisals. Communicate with clients
Anticipate needs of our leaders: Plan ahead and be resourceful. Help leaders keep track of short and long term responsibilities/appointments
Offer suggestions: Make improvements to systems/processes
2-5 years of previous administrative experience, basic marketing understanding is preferred
Executive Assistant $140K Jobs
By Alan J. Blair Personnel Services, Inc. At San Francisco Bay Area, United States
5+ years of experience supporting a senior-level executive in a professional services firm is a must.
Experience in heavy calendaring and scheduling travel arrangements locally and internationally
Outstanding communication skills, both verbal and written
Desire to learn new skills and to expand your job skills over time.
Previous experience using Viso and SharePoint is a plus.
Proactive self-starter with a positive, approachable attitude
Executive Assistant Jobs
By Bristol Myers Squibb At Brisbane, CA, United States
Support various projects as needed for team leads & external collaborations including basic project management.
Knowledge of the following applications is highly preferred Concur, Ariba/SAP, SharePoint, Room Scheduler, Microsoft Teams.
Responsibilities (include, But Are Not Limited To)
Attend Leadership Team meetings and solicit agenda items, note action items, and upload meeting notes/updates to SharePoint site.
Support specific operations through scheduling leadership meetings, Function-Wide Town Halls, and department level event planning, etc.
Organize meetings and events including scheduling, coordinating room schedules, AV assistance and catering
Executive Assistant To The Ceo
By Freenome Holdings At , South San Francisco, 94080, Ca
Proven project management skills with experience driving internal and external events and business deliverables
Core team member to coordinate external and internal events such as JP Morgan, all-hands, Managers meetings, onsite meetings, and employee events
Manages a variety of special projects for the CEO and CCO
At least seven (7) years experience supporting C-Level Executives, preferably in the Biotech or Life Science industries
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners
Executive Assistant, Fsc Jobs
By SEPHORA At San Francisco Bay Area, United States
Process expense reports and review/approve others' expense reports with strong knowledge of T&E policies to ensure compliance.
3-5+ years of administrative/executive assistant work experience in a fast-paced environment.
Experience booking international and domestic travel.
Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees.
Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
Organizes data, and creates presentations as needed.
Community Manager/Executive Assistant
By M Moser Associates At San Francisco Bay Area, United States
Familiarity or experience with social media account management
Excellent time management & prioritization: This is a role of many hats, organization is key.
Strong communication and relationship skills- communicates clearly, both written and verbally, strong listening abilities and asks questions for clarification
Manage vendor and consultant visitor calendars, coordinate with vendors when presentations offer CEU credits
Committed and diligent, strong problem solving skills
M Moser Associates invites applications for a Community Manager / Executive Assistant in San Francisco!
Executive Assistant Ii Jobs
By San Mateo County Transit District At San Mateo, CA, United States
Provide calendar management for the Executive Officers.
Two (2) years of executive assistant or personal assistant experience.
Must have effective oral & written communication skills.
Manages the onboarding and off boarding of staff, including requesting network access, equipment, software, badges, etc.
Manages the SMCTD’s Edward J. Bacciocco Auditorium reservations that include District Board meetings, events, trainings, and other nonprofit, public agencies’ meetings.
Maintains and manages the Emergency Evacuation Employee Checklist for the Division.

Are you an experienced Executive Assistant looking for a new challenge? We are looking for a highly organized and detail-oriented individual to join our team as an Executive Assistant. This is an exciting opportunity to work with a dynamic team and provide administrative support to our executive team. If you are a motivated self-starter with excellent communication and organizational skills, we want to hear from you!

An Executive Assistant job is a highly specialized administrative role that provides support to senior-level executives. The job requires a wide range of skills, including excellent organizational and communication skills, the ability to work independently and as part of a team, and the ability to manage multiple tasks and prioritize effectively.

What is Executive Assistant Skill Requirements?

• Excellent organizational and communication skills
• Ability to work independently and as part of a team
• Ability to manage multiple tasks and prioritize effectively
• Proficiency in Microsoft Office Suite
• Knowledge of office management systems and procedures
• Ability to take initiative and be proactive
• Ability to handle confidential information with discretion
• Excellent time management skills
• Ability to work under pressure

What is Executive Assistant Qualifications?

• Bachelor’s degree in business administration, management, or related field
• 5+ years of experience in an executive assistant role
• Knowledge of office management systems and procedures
• Proficiency in Microsoft Office Suite

What is Executive Assistant Knowledge?

• Knowledge of office management systems and procedures
• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Knowledge of business principles and practices

What is Executive Assistant Experience?

• 5+ years of experience in an executive assistant role
• Experience in customer service
•