Regulatory Specialist, Fragrance & Beauty

At Chanel, we are focused on creating an inclusive culture that nurtures personal growth, contributing to collective progress. We believe the uniqueness of each individual increases the diversity, complementarity and effectiveness of our teams. We strongly encourage your application, as we value the perspective, experience and potential you could bring to CHANEL.

Regulatory Specialist, Fragrance & Beauty

Section 1: About the Job

CHANEL is looking for a Regulatory Specialist to join our Regulatory Team in Piscataway, NJ. You will play a leading role in ensuring compliance now and in the future, from securing regulations, to interpreting the impact all through trade and outside counsel engagement. The need is for a strong level regulatory affairs person to understand the role, the regulations and impact to cosmetics and OTC drugs This role interfaces with multiple departments within the company and is a key partner for Legal, Marketing, Global Regulatory and Customer Care. Our ideal candidate will have 1-3 years of experience and a passion for delivering safe, innovative luxury fragrance and beauty products to consumers.

Section 2: What impact you can create at CHANEL:

Functional Responsibilities:

• Aid in preparing and submitting drug product listing registration and establishment documents for all OTC products manufactured by CHANEL
• Update presentations of all new and changing Federal and State regulations/legislation
• Aid in creating regulatory data for all ingredients and raw materials based on Federal and State Regulations and internal guidelines/restrictions
• Provide searches and regulatory review of cosmetic and drug product and report out information
• Maintain and routinely review all physical files maintained by the Regulatory Department per the Records Retention Policy.
• With guidance, prepare, submit and maintain records pertaining to U.S. state and federal air quality regulations
• Interact with Customer Relations on consumer product inquiries and ingredient list requests
• Trained and acting in-person coverage for quality assurance (QA) personnel, as well as helping manage QA union inspectors when needed
• Assist in compliance with newly enacted Modernization of Cosmetics Regulation, including product and facility registration with the Food and Drug Administration and other aspects of the law
• Maintain all regulatory kept spreadsheets
• With guidance, prepare, submit and maintain records of registration documents pertaining to California’s SB 484 and SB 312
• Review products for categorization under CA Hazardous Waste classification
• Prepare and update regulatory procedures like SOPs and Work Instructions
• Assist in updating and maintaining internal Legislative Tracking tool to disseminate to affected internal stakeholders
• Participation in industry trade association committees and meetings, both in-person and via Teams
• Attend all in-person meetings, webinars, seminars, trainings and conferences
• Provide review, comments and approval of all product labels/labeling for Federal and State regulatory compliance. Offer alterative solutions as needed. Provide U.S. Procurement team with necessary information for U.S. specific artwork, as well as review, comment and approval of this artwork
• Assist the larger team with preparing and presenting regulatory updates and trainings to various internal teams, both in-person and via Teams.
• Prepare, submit and maintain records of formulations for FDA’s Voluntary Cosmetic Reporting Program
• Disseminate regulatory information received from Global to affected internal stakeholders
• Request and maintain SDS’s for finished products. Facilitate the availability of SDS to cross functional partners

Section 3: You are energized by…

• Advocacy at the government level
• Desire to deliver safe, compliant fragrance and beauty products to consumers
• Problem-solving
• Working in a fast-paced industry
• Working in a highly collaborative environment
• Learning and quickly adapting new concepts and processes
• Commitment to ensuring company growth and success

Section 4: What you will bring to the team...

Entry level knowledge of U.S. cosmetic and OTC drug regulations

• U.S. Food & Drug Administration (FDA)

• U.S. Federal Food Drug and Cosmetic Act

• U.S. Federal Fair Packaging and Labeling Act

• U.S. State Regulations, including California, pertaining to the compliance and safety of practices of cosmetic and OTC products

• Consumer Product Safety Commission

Keen judgment to proactively capture issues for product non-conformity

Willing to learn how to translate issues to regulatory solutions

Ability to interpret and disseminate regulations

Excellent interpersonal, communication and organizational skills

Experience in problem solving

Ability to work in fast-paced environment

Ability to build relationships and collaborate

Attention to detail, able to multi-task and process driven

Project Management skills

Agility to adapt due to ever-changing regulations

Position Logistics:

• Occasional availability for calls with international teams at earlier or later times during the day
• Some travel to NY and other locations domestically and internationally
• Special Requirements of the Position: French speaking a plus
• In-person presence in Piscataway, NJ office at least 3 days per week
• Minimum Years of Experience: 1-3 years of Cosmetic or related industry experience
• Minimum Education: B.S. Chemistry or related science

Section 5: What skills you will learn? What experiences might you have?

• Communication skills (both internal and external)
• Public speaking and presenting
• Research and analysis
• Collaboration, with both immediate team and with other internal departments
• Problem-solving
• Opportunities for further education on regulatory as it pertains to the personal care industry
• Training and teaching
• Education on fragrance and beauty formulation

Chanel is a private company whose values are grounded in creating the conditions for people to perform at their best and feel fulfilled and confident in their work. We offer a unique work environment where individuals are encouraged to better understand the brand, the business, and motivations, so that together we can unlock the possibilities of growth. This is reflected in:

Diversity and Inclusion

• At CHANEL, we are intentional in promoting Diversity & Inclusion. We foster respect, empathy and dignity for all. We believe strongly that the diversity of our people across the full spectrum of human differences is essential to our organisation and the connections we have with each other and our clients.
• We offer Employee Resource Groups in the US that are voluntary, open to all, employee-led groups formed around a shared identity or lived experience, whose aim is to foster a diverse, inclusive, and equitable community aligned with the values and missions of the communities they support.

Chanel Community

• Employees are encouraged to take time off annually to volunteer through CHANEL Community. CHANEL also matches employee donations to select charitable organizations.
• CHANEL Community empowers our employees to channel their passions, talents and sense of purpose to contribute to and learn from our communities.

Sustainability

• Employees are encouraged to contribute to our US Sustainability efforts at the corporate level and within the divisions, through organized taskforces and initiatives.
• CHANEL Mission 1.5° is our climate action plan. It is focused on transforming the business in line with the ambitions of the Paris Agreement on climate change to limit the average global mean temperature increase to 1.5 degrees Celsius above preindustrial levels.

Arts and Culture

• We are committed to extending our legacy of cultural engagement. Global support includes the CHANEL Culture Fund, which supports a select group of leading art culture institutions across the globe, and the CHANEL Next Prize for the next generation of creative talent. US support currently includes Annual sponsorship of the MoMA film program, Tribeca Film Festival programs and Through Her Lens, Support of the Academy Gold Fellowship for Women and Sponsorship of the BAAND Together Dance Festival at Lincoln Center.

Career and Leadership Development:

• We have dedicated in-house teams focused on supporting the onboarding of employees, developing leadership skills via custom programs like Imagine Chanel People, Heart of Leadership and group and individual coaching, and blended online and live classes offered on our Bloom platform and by skilled trainers, such as Shape Your Career, to develop career building skills.

Compensation

• Base salary, bonus potential and other forms of variable pay [may/will be] offered for this position

Benefits and Perks

• Wellbeing resources include dedicated paid time off for wellbeing (2-week August Office Closure and Wellbeing Days in Retail) and a Wellbeing fund
• Family and care giving benefits (inclusive of parental leave, fertility support, MilkStork, and Care.com Membership)
• Robust healthcare offerings; medical, dental, vision, MDLIVE (virtual care), One Medical, Flexible Spending Accounts (Health Care & Dependent Care), Health Savings Account and Employee Assistance Program
• 401K, pension and other incentives
• *Chanel, Inc. benefits and perks are dependent on eligibility and subject to modification by Chanel at any time.
• Life insurance, Accidental Death & Dismemberment, Short Term Disability, Long Term Disability, Health Advocate, International Business Travel Accident & Medical, and Commuter Transit & Parking
• Generous paid time off policies to include vacation, holiday, sick and volunteer days
• Flexibility (flexible time and hybrid work options)