Receptionist/Office Coordinator Jobs

Kodiak Building Partners

for Receptionist/Office Coordinator

The receptionist/office Coordinator is the face of Kodiak Building Partners to both clients and team members. The main task of this role is to ensure the office runs smoothly and efficiently on a day-to-day basis. The Office Coordinator will deliver top-level assistance to employees and clients. The position also collaborates with internal and external contacts in support of Kodiak Building Partner’s needs. The successful candidate will demonstrate professionalism, reliability, strong organizational skills, attention to detail, excellent time/workload management, and be a self-directed and enthusiastic learner. The most important qualities are adaptability, a professional appearance, and a positive attitude.

Kodiak Building Partners generates more than $3 billion of annual revenue (3rd largest privately held company based in Colorado) serving general contractors, homebuilders, sub-contractors, remodelers, and consumers through its facilities across the United States with a diverse array of products from four distinct segments Lumber and Building Materials, Interior Specialty Products, Construction Supplies and Commercial Drywall products.

Job Duties

Required tasks to fulfill primary responsibility

Primary job responsibility Receptionist

Required tasks to fulfill primary responsibility

• Maintain a professional reception area, conference rooms, kitchen, and common areas.
• Greet all customers and visitors in a professional manner. Advise office personnel of their guests’ arrival. Make visitors comfortable while waiting by offering a beverage.
• Answer and transfer callers as appropriate; responding to voice messages as needed throughout the day.

Primary job responsibility Office Coordinator

Required tasks to fulfill primary responsibilities

• Coordinate with facilities for building maintenance and service requirements.
• Maintain office lists including email lists, phone lists, and general contact lists.
• Manage guest offices and assign to visiting executives.
• Management of office shipping (FedEx, UPS, Certified mail) and other incoming and outgoing mail.
• Monitor inventory and reorder general office supplies and kitchen supplies to ensure appropriate levels are available to associates.
• Coordinate monthly employee birthday celebrations.
• Maintain kitchens, including preparing coffee each day and refilling as needed. Emptying dishwashers at the start of the day and loading dishes as needed.

Primary job responsibility Vendor Relations

Required tasks to fulfill primary responsibilities

• Serve as the main point of contact for external vendors of Kodiak.
• Maintain relationships with vendors; including ensuring contracts are up-to-date, invoices are paid, and routine services or repairs are upheld.

Primary job responsibility Misc. Duties

• Assist with preparation for unique events, meetings, or conferences.
• Perform other duties as required or requested.
• Maintain and set up office décor for holidays (Christmas).
• Data-entry and other administrative responsibilities as required.

Qualifications

• Be a team player and have a positive attitude.
• 2-3 years working in an office environment/similar role.
• Advanced knowledge of Microsoft Office Suite.
• A self-starter who takes initiative.
• Must possess a high level of professionalism, and positive attitude when interacting with guests, clients, and colleagues.
• Must have strong communication skills and excellent customer service skills.
• Must have the ability to multitask, prioritize and manage time effectively.
• High school diploma, GED, or associate degree.
• Excellent decision-making and problem-solving skills.
• Be able to read, write, and speak English.
• Must have receptionist experience.

Physical Requirements

• Must be able to lift fifteen pounds at times.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department at the organization’s facilities.