Office Assistant Jobs

Ready for an adventurer’s haven where you can climb 125-foot column with a 164-step spiral staircase to an observation deck, or enjoy a quaint and laid-back approach, relaxing on the beach where the movies Twilight, Point Break and the Goonies were filmed. How about exploring historical landmarks and enjoying delicious food, all while taking in the salty beach air walking along the pier?
Whatever your heart desires, you will find yourself in the heart of it all and working for P & L Johnson, we can show you how!
We have an exciting opportunity for an Office Assistant to come and join our growing team!
About Us
P & L Johnson is driving innovation and disruption in an industry that is ripe and ready for change. We provide HVAC/R services throughout the Oregon Coast, servicing our customers along the OR/WA peninsula.
We start with our employees who are accountable, transparent, and trustworthy. This allows us to provide HVAC, refrigeration, hot equipment, maintenance, and other essential services to a wide variety of customers and businesses.
By hiring the BEST talent, we can provide the BEST service to our highly valued customers, as we continue to grow and support our coastal communities.
About The Job
The Office Assistant will play a key role in supporting the administration team. This person will be well-rounded when it comes to front desk reception to job coordinator and support our techs through dispatching. If you are someone who likes to multi-task, have a variety of things to do, and no day is ever the same, this is the job for you! The below responsibilities are some of the things this position will partner with those in the office, to ensure our customers are taken care of and our field techs are setup for success.
Responsibilities Include

• Daily mail- process, distribute, deliver, drop-off, etc.
• Handle incoming receiving & process of returns as needed.
• Backup support to Service Dispatcher.
• Help with fleet maintenance program.
• Receiving & processing of customer information into computer program.
• A/P support (invoicing) as needed.
• Updating customer maintenance agreements.
• Backup support to Front Desk Receptionist (ability to answer multi-line phone system).
• Schedule customers according to services needed. (Diagnostic, repair, replace, etc.)
• Process equipment & manufacturer warranties.
• Other projects, tasks, and support as needed & assigned.
• Some A/R support as needed – include collection calls.
• Payment processing via phone, in-person, online.
• Backup support to the Install Coordinator.
• Job costing support as needed.
• Process rebates.
• Assist walk-in clients and direct to appropriate department.

About You
P & L Johnson believes our most valuable resource is our family of skilled, loyal, and professional employees. We not only look for people who possess the great skill sets and experience in the industry, but people who share our core values:
CORE VALUES

• High Performance
• Serving Others
• Integrity
• Professionalism
• Continuous Improvement

In addition to your core values, to be successful in this Warehouse Coordinator role, you will possess the following:

• Attention to detail with a high degree of accuracy.
• Proficient & computer savvy, specifically with MS Office – (Excel, Word, Teams, etc.).
• Provide excellent customer service and willing to go the extra mile for our customers.
• Excellent written and verbal communication skills.
• Organized, professional and ability to keep a tidy space.
• Team-player, positive & upbeat attitude – “can do” approach with the willingness to lend a hand where it is needed.
• Multitasking expert and the ability to stop and start projects and navigate change as it comes at you.
• Ability to work calmly under pressure.
• Experience with filing, copying, faxing, scanning, emailing, etc.
• Teachable, coachable, and willing to take on and learn new things.

Physical Requirements Include

• Repetitive hand and arm motion, specific to typing, holding a phone, etc.
• Must be able to lift to 15 pounds at times.
• Must be able to access all areas of the facility to determine purchasing needs.
• Prolonged periods of sitting at a desk and working on a computer.

We thank you for your time in learning a little about us here at P & L Johnson, as well as the opportunity we have available for someone who is Dependable, People-oriented, Achievement-oriented and ability to work Autonomous/Independent too.
You will find we offer a competitive salary range of $20-$25 per hour (depending on experience), with a generous Benefit Plan which includes: PTO, 401k, Paid Holidays, Medical, Dental, Vision options, Employee Referral & Sign-On Bonus, and much more. We value your Work, Life, Balance too!