Office Assistant Jobs

Summary
Description
UpHealth Inc. - Powering healthcare’s digital transformation
UpHealth combines established services with a new, digital-first approach that doesn’t just adapt to today’s challenges but leapfrogs past them. We can integrate with any existing or emerging system and we already power many of the world’s largest and most trusted health institutions. We serve a U.S. & International network of 30,000 providers, 160+ Behavioral Health providers, and 2,100+ healthcare venues including hospitals, clinics, education facilities and large employers.
Summary of Responsibilities :
The Office Assistant is responsible for general organization and coordination of office operations and procedures to ensure organizational effectiveness and efficiency.
Essential Duties:

• Greet visitors and record sign in sheet for all visitors.
• Administer and maintain our water and shredding account.
• Updates job knowledge by participating in educational opportunities and completing 20 annual Continuing Education Units per F.A.C. 65D-30.
• Coordinates phone extensions to new employees with IT, updates and distributes extension list to staff.
• Maintains an inventory of and orders all office supplies, books, and reference materials.
• Administrates and maintains all communication with Copier and Fax personnel and other outside vendors as required.
• Responsible for scanning for all departments when needed.
• Answer telephones, screens and direct calls in a friendly and timely manner.
• Plan and book travel accommodations for Executive/Management team
• Retrieve mail for/from clients and distribute to all departments.
• Draft forms, letters, and other correspondence as needed.

Necessary Abilities:

• Operate a multi-line phone system – ability to make changer for the internal phone system through

DSX software.

• Knowledge of State & Federal Statutes Regarding Patient Confidentiality laws.
• Operate a fax/scan/copy machine.
• Is knowledgeable of Clients Rights and treats all clients with dignity and respect in a consistent caring manner; adheres to federal confidentiality standards (HIPAA).
• Computer knowledge and use of computer systems a must. KIPU medical records system.
• Ability to communicate effectively with staff, management, and vendors.
• Understands the principles of psychiatric and addictions treatment.
• Ability to prioritize workload and work independently.

Non-Essential Job Functions:

• Frequent sitting and standing- this position includes working inside in a temperature controlled environment, and occasionally lifting up to 25lbs or more.
• Diligently follow HIPAA regulations when screening calls regarding clients.
• Assist clients with questions or needs

Minimum Qualification:

• Excellent written and verbal communication Skills.
• Prior substance abuse treatment experience preferred.
• All employees may be required to work before, during and/or immediately after a natural or man-made disaster.

Range:
$21 / Hourly
UpHealth Core Values

• Integrity
• Trustworthy
• Leadership
• Accountable
• Respect

An Equal Opportunity Employer-M/F/D/V
Drug-Free Workplace
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. Other functions may be assigned and management retains the right to add or change the duties at any time.