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Company | Shepard |
Address | Atlanta, GA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Technology, Information and Internet |
Expires | 2023-07-09 |
Posted at | 9 months ago |
Shepard Exposition Services is seeking an Exhibits Coordinator to plan, price, source, produce, maintain, and manage exhibits services projects. The position will serve as a conduit and bridge between Operations and Exhibits Solutions Services.
Essential Job Duties
Essential Job Duties
- Ensures project documents are accurate and shared with branches
- Manage project budget as needed. Assist with recap of expenses and expense reporting
- Assist with the creation of supervisor files and ordering all services
- Track and report 3 Code TL reports for files
- All other duties as assigned
- Manage existing outsource vendor network, including the development of additional resources; request estimates of custom elements needed by sales; complete appropriate paperwork for all ordered items, and trackback to estimate for correct billing; ensure timely and accurate invoicing
- Updates Exhibits National Planning Boards based on 30, 60, 90-day activity
- Effectively applies our methodology and enforces project timeline and quality standards
- Manage Exhibits projects as needed in the field in a supervisory capacity
- Provide the connectivity between Exhibits and shop, graphics, warehouse departments in all branches
- Use agendas to conduct effective and timely pre-event meetings for final preparations of all Exhibits projects and 3 codes
- Manage work order process including writing and submitting work orders and keeping a log for WO deliverables
- Identify outside or additional resources as needed based on ESS portfolio of business; provide solutions to ensure a balance of staffing needs through the planning process
- Create, execute, and revise project work plans
- Responsible for the production download to Operations for all Exhibits projects
- Provide expertise and knowledge to project in the developmental stage and through accurate pricing
- Manages day-to-day operational aspects of all Exhibits projects
- Using OLP and Exhibits portal, maintain department planning activity and needs
- Recommend areas for improvement and solutions to enhance results with less cost
- Provides estimates as needed for projects – labor, rigging, etc.
- Treat all internal and external customers with courtesy and respect, as outlined in our Blue Diamond Customer Service program
- At least 2 years of supervisory experience and ability to manage union and non-union labor
- Ability to work in a fast-paced environment and meet deadlines
- Ability to perform as a responsible ESOP owner by making daily decisions to benefit the client and the company
- At least 2 years of experience in field operations of trade events
- Ability to multi-task
- Bachelor’s degree in a related field; equivalent experience may be substituted for formal education
- Demonstrate Core Values of Caring, Commitment, Integrity, Spirit, Responsiveness, Inclusive, and Teamwork
- Experience in custom exhibits and systems
- Excellent verbal and written communication skills
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