Document Control Specialist Jobs

Who We Are

At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

This Opportunity

WSP is currently initiating a search for a Document Control Specialist for our Raleigh, NC or Durham, NC office. As part of the Property and Buildings Group at WSP, we are shaping the future for our clients and the world around us. We strive to enable our clients to innovate responsibly and to create better products and services in the spaces in which they dwell. As a passionate group of planners, strategists, architects, and engineers our team looks to define how the science, technology and advanced manufacturing industry collaborates, builds, and thrives in the face of unprecedented change. As the Construction Administrator, you will work independently supporting internal and external clients, vendors, project stakeholders, and partners throughout various stages of project delivery. This opportunity requires a combination of skills that are essential to the success in achieving the goals expected, not only of the position but of the mission of WSP as well.

Your Impact

• Maintain confidentiality regarding sensitive documents.
• Distribute documents to various stakeholders including partners, contractors, owners, AHJ’s and associated representatives as directed.
• Control and retain documents markups for the purposes of QA/QC.
• Establish and/or maintain record retention timelines and improve document control practices.
• Revision control experience is essential, including state standards for document approvals.
• Knowledge of engineering and construction contracting is a plus.
• Keep other personnel updated on new document versions and how to obtain access.
• Create templates for use by other personnel.
• Review and update documents for maintenance and quality control.
• Verify information on engineering records to ensure accuracy and authenticity.

Who You Are

Required Qualifications

• Experience collecting and registering all technical documents such as drawings and specifications in the company’s systems, which may be project specific, including but not limited to Bluebeam, Newforma, Procore, Revit, and AutoCAD.
• Bachelor's degree or equivalent experience.
• Experience with scanning and uploading documents from multiple sources including but not limited to MS office, email, photographs, submittals, and RFIs.
• Uphold workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies. #LI-PJ1
• Exercise responsible and ethical decision-making regarding company funds, resources, and adhere to WSP’s Code of Conduct related policies and procedures.
• 3-5 years of experience.

Additional Requirements

• To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

• Employee Type: Full
• All locations: US-NC-Durham, US-NC-Raleigh
• Job Status: Regular
• Primary Location: RALEIGH - FAYETTEVILLE ST
• Travel Required: 10%

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.