Administrative Assistant / Phone Receptionist *Remote* ($12.00 - $15.00 / Hour)

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Nogales Psychological Counseling, a sister company of Casa de la Familia, is looking for an administrative assistant to join our team!

Nogales Psychological Counseling, Inc. was founded in 1986 by Psychologist Dr. Ana Nogales in Los Angeles, Riverside, San Bernardino, and Orange Counties. Our bilingual, bi-cultural professional mental health therapists are deeply committed to our patients, helping them improve interpersonal relationships, emotional health, work trauma resiliency, and thrive in the complex multi-cultural environment in which they live. All of our compassionate, professional staff is dedicated to providing the highest level of care as possible with compassion, dignity and mutual respect.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Develop and maintain a filing system
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Write and distribute email, correspondence memos, letters, faxes and forms
• Answer and direct phone calls
• Provide general support to visitors
• Plan meetings and take detailed minutes
• Maintain contact lists
• Book travel arrangements
• Order office supplies and research new deals and suppliers
• Organize and schedule appointments
• Submit and reconcile expense reports
• Update and maintain office policies and procedures
• Assist in the preparation of regularly scheduled reports
• Act as the point of contact for internal and external clients

Skills

• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Knowledge of office management systems and procedures
• Excellent time management skills and the ability to prioritize work
• Proven experience as an administrative assistant or office admin assistant
• Attention to detail and problem-solving skills
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Requirements

• Courses taken in psychology/sociology
• Spanish Speaking

Pay Rate

• $12-$15/hour

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