Administrative Assistant Jobs

Humana Corporate Affairs is seeking an Administrative Assistant 2 who will follow established procedures and guidelines to provide timely and effective administrative support to an office, business unit, department, or other organization. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. This role typically works on semi-routine assignments.

Responsibilities

The Administrative Assistant 2 assists in the creation of meeting materials, reports, and presentations using word processing, presentation, graphics, and spreadsheet software. Strong attention to detail and advanced proofreading skills are essential. This role will require heavy calendar management responsibilities for multiple executives. You will also be required to book travel and events when needed for internal and external individuals. Day to day responsibility include (but not limited to):

• Process and track financial invoices
• Coordinates internal and external meetings and projects which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.
• Documents meeting minutes
• Distributes incoming mail, prepares outgoing mail, files documents, and maintains office supplies or other inventory.
• Manages the appointments and schedules of applicable staff
• Serve as point of contact for building management support with Workplace Solutions
• Maintain Corporate Affairs Business Continuity Plan emergency plan (phone tree, equipment tracking)
• Track consultant agreements & process renewals for digital signature
• Prepare Executive briefing documents in advance of leader meetings
• Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction.
• Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Required Qualifications

• Intermediate experience in Microsoft 365 Office
• Ability to balance multiple or competing priorities
• Strong organizational and communication skills, verbal and written
• This role is a hybrid office – Combination of remote and onsite at Humana's Washington, DC location. If selected for hire, there is a 3-day work week required in office.
• 2+ years of experience providing administrative support
• This role has potential 10% travel; based on business needs
• Must have a separate room with a locked door that can be used as a home office, to ensure you have absolute and continuous privacy while you work.
• Demostrated experience booking, planning, travel & events
• Monday-Friday 8am-5pm EST (may require overtime)
• Demonstrated attention to detail and capacity to maintain confidentiality

Preferred Qualifications

• Experience with internet research and proof-reading/editing
• 5+ years of experience providing administrative support
• Government Affairs knowledge
• Experience with Concur and/or similar expense and travel management systems.
• Previous experience providing administrative support to leadership teams in a healthcare setting.
• Demonstrated proficiency in Microsoft Excel and Access

Additional Information

Must have the ability to provide a high-speed DSL or cable modem for a home office (Satellite and Wireless Internet service is NOT allowed for this role). A minimum standard speed for optimal performance of 10x1 (10mbs download x 1mbs upload) is required.

Associates are required to be fully COVID vaccinated, including booster, or undergo weekly COVID testing and wear a face covering while at work. The weekly testing will need to be done through an approved Humana vendor, and unvaccinated associates should follow all social distancing and masking protocols if they are required to come into a Humana facility or work outside of their home.

If progressed to offer, candidates will be required to:

• Provide proof of applicable exemption including any required supporting documentation medical, religious, and state exemptions will be available.
• Provide proof of full vaccination, including booster OR

Interview Format:

As part of our hiring process for this opportunity, we will be using an exciting interviewing technology called Modern Hire to enhance our hiring and decision-making ability. Modern Hire allows us to quickly connect and gain valuable information for you pertaining to your relevant skills and experience at a time that is best for your schedule.
If you are selected, you will receive correspondence inviting you to participate in a Modern Hire assessment. You will have a set of questions and you will provide responses to each question. You should anticipate this to take about 15 - 20 minutes. Your answers will be reviewed and you will subsequently be informed if you will be moving forward to next round.

Alert: Humana values personal identity protection. Please be aware that applicants selected for leader review may be asked to provide a social security number, if it is not already on file. When required, an email will be sent from [email protected] with instructions to add the information into the application at Humana’s secure website.

According to Humana’s COVID-19 policy, vaccination and masking is required regardless of vaccination status (with exception for eating and drinking) for associates working in a clinical setting where patients receive care (e.g., pharmacy retail locations, clinics, home care). The policy only requires the primary series alone (first and second vaccine). Boosters are encouraged, but not required. Associates have the option to request an accommodation for medical, religious or other personal needs.

Please note: Some areas of our business, such as the Primary Care Organization including CenterWell, Conviva, Kindred at Home, onehome, SeniorBridge, Neighborhood Centers, Pharmacy Distribution Centers and others, may be required to adhere to federal, state or local or additional workplace guidelines

Scheduled Weekly Hours

40