Administrative Assistant Jobs

A leader in technology and innovation, Southwire Company, LLC is one of North America’s largest wire and cable producers. Southwire and its subsidiaries manufacture building wire and cable, metal-clad cable, portable and electronic cord products, OEM wire products and engineered products. In addition, Southwire supplies assembled products, contractor equipment and hand tools. We are proud to offer competitive compensation, employee benefits, tuition reimbursement, and unlimited growth opportunities. Our nearly seven decades of progressive growth can be attributed to our determination to developing innovative systems and solutions, exercising environmental stewardship and enhancing the wellbeing of our communities. How will you power what’s possible?
Location: Remote Southwire The Administrative Assistant will support the rapidly growing Constructability Planning & Construction Services team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, and other tasks. Key Responsibilities Provide support for project team by maintaining project status, schedule, tracking, and other assistance as necessary. Processes and tracks formal correspondence with clients and contractors Create and process purchase orders Generate and track customer billing Process and Facilitate payment of invoices Process monthly subcontractor invoices Assist Project Managers and Project Engineers with job-site compliance and tracking Update Autodesk ACC or other electronic file hosting services
Education, Experience, and Skills High school diploma required, plus additional college or training experience equivalent is preferred Must have strong organizational abilities and attention to detail Must be able to interface and communicate effectively within all levels of the organization, with business units throughout the company, and with external partners Advanced computer skills in Microsoft Office
Knowledge of SAP, Basware, and other reporting, billing, and operating systems Must be able to effectively interact and manage a variety of projects and tasks happening simultaneously Must be a team player with a firm, personal commitment toward the business and its success
Competencies Nimble Learning Customer Focus Plans and Aligns Collaborates Balances Stakeholders Action Oriented Benefits We Offer: 401k with Matching Family and Individual Insurance Packages (Health, Life, Dental, and Vision)
Paid Time Off & Paid Holidays
Long & Short-Term Disability
Supplemental Insurance Plans Employee Assistance Program
Employee Referral Program
Tuition Reimbursement Programs
Advancement & Professional Growth opportunities
Parental Leave
& More
Southwire is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.