Admin Assistant (Onsite) Jobs

Upwork has partnered with an Enterprise Client who is one of America's best colleges for academics, research, impact & value.
They are seeking an Administrative Assistant to provide administrative support within academic or administrative offices.

What you'll do:

• Greet visitors and direct visitors to proper meeting locations and appointments
• Coordinate meeting spaces and arrangements
• Assist with routine human resources activities (i.e., new employee orientation, maintenance of personnel files, updates to Human Resources)
• Oversee production of communication pieces including proofing, print production, and dissemination
• Contribute to planning of conferences and/or meetings
• Assist in arranging travel plans
• Order office supplies and maintains inventory
• Use word and data processing software to complete necessary correspondences, database entries, and reports
• Monitor and track expense transactions, at times against a stated budget
• Address administrative and procedural issues as needed
• Direct requests and inquiries to appropriate individuals as needed
• Maintain relationships with external constituents (i.e., interviewees, vendors)
• Provide oversight for general day-to-day office operations
• Handle inbound calls and direct callers to proper individuals
• Respond to inquiries regarding schedules/agendas, room and/or meeting coordination
• Ensure office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed
• Prepare correspondence and communication materials

What you’ll need to have:

• MS Office Suite experience
• Availability to work onsite 40 hours/week
• Experience booking travel arrangements